Executive Assistant in Chennai

Key Responsibilities

• Support the Senior Partner of a Chartered Accountancy firm with day-to-day administrative, documentation, and coordination tasks.
• Take dictations (spoken or recorded) and prepare letters, case summaries, notices, client communication, and internal notes.
• Draft and format documents, reports, proposals, and presentations clearly and accurately.
• Maintain case files, working papers, digital folders, and all records in an organised manner.
• Conduct basic research on taxation matters, case laws, amendments, compliance requirements, and regulatory updates.
• Summarise research findings and prepare brief, well-structured notes for the partner.
• Prepare and manage email communication on behalf of the partner.
• Handle calendar management, meeting scheduling, and appointment coordination.
• Book travel, prepare itineraries, and manage related logistics.
• Coordinate with clients, internal staff, trainees, and associates for follow-ups and documentation.
• Assist with compliance calendars for GST, Income Tax, TDS, ROC, and related statutory deadlines.
• Draft client reminders for filings, hearings, and submissions.
• Assist with preparing and checking basic client information for returns, where possible.
• Maintain trackers for client matters, case progress, deadlines, and filings.
• Prepare minutes of meetings and maintain action-point lists.
• Maintain personal medical files for the partner and schedule doctor appointments when required.
• Keep track of renewals for personal and professional documents.
• Organise digital and physical filing systems for easy retrieval.
• Demonstrate high proficiency in MS Office (Word, Excel, PowerPoint) and comfort with Google Workspace.
• Learn and work with CA-related software such as Tally, GST portals, Income Tax portal, and MCA portal.
• Maintain confidentiality in all financial, legal, and client matters.
• Display excellent written and spoken English, strong typing speed, and attention to detail.
• Show initiative, reliability, professionalism, and the ability to work calmly with a senior professional.