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Executive Assistant

2 - 3 years

1 - 4 Lacs

Mumbai

Posted:3 months ago| Platform: Naukri logo

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Skills Required

Business administration Administration event promotion Event management Social media Scheduling Budgeting Vendor MS Office Logistics

Work Mode

Work from Office

Job Type

Full Time

Job Description

As the Executive Assistant - Outdoor Representative at Fashion TV, you will be responsible for assisting the senior outdoor and event management team with the coordination and execution of various outdoor and event-related activities. Your role will involve handling administrative tasks, assisting with event logistics, liaising with external vendors and partners, and ensuring the smooth operation of Fashion TV s outdoor projects and on-site events.

Key Responsibilities:

  1. Administrative Support:

  2. Provide administrative support to the senior management team in the planning and execution of outdoor events and activations.

  3. Event Coordination:

  4. Assist in coordinating logistics for outdoor events, including venue selection, vendor management, transportation, and guest accommodations.

  5. Client and Vendor Liaison:

  6. Act as the primary point of contact for external vendors, sponsors, and clients for all outdoor events and activations.

  7. Scheduling and Planning:

  8. Manage the schedule of outdoor events and related activities, ensuring all tasks are completed on time.

  9. Communication:

  10. Prepare and distribute internal and external communications regarding outdoor events, including schedules, updates, and follow-ups.

  11. Budget Tracking:

  12. Assist in managing the budget for outdoor events, ensuring expenses are within the allocated limits and handling expense reports.

  13. Event Promotion:

  14. Support the promotion and marketing of outdoor events through social media, event calendars, and Fashion TV s digital platforms.

  15. On-site Assistance:

  16. Provide on-site support during outdoor events, ensuring that everything runs smoothly and addressing any immediate challenges that arise.

Key Skills and Qualifications:

  1. Educational Background:

  2. A bachelor s degree in Business Administration, Event Management, Marketing, or a related field is preferred.

  3. Experience:

  4. Minimum of 2-3 years of experience in event coordination, administrative support, or a similar role, preferably in the fashion or entertainment industry.

  5. Communication Skills:

  6. Excellent verbal and written communication skills. Ability to communicate effectively with internal teams, clients, and external vendors.

  7. Organizational Skills:

  8. Exceptional organizational and multitasking abilities to manage several tasks and events simultaneously.

  9. Technical Skills:

  10. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with event management software and social media platforms.

  11. Attention to Detail:

  12. Ability to manage event logistics with precision and attention to detail.

  13. Problem-Solving Skills:

  14. Strong problem-solving skills with a proactive approach to overcoming challenges.

  15. Team Player:

  16. Ability to work collaboratively with cross-functional teams, both in the office and on-site during events.

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Fashion Tv

Broadcast Media Production and Distribution

Mumbai Maharashtra

10001 Employees

11 Jobs

    Key People

  • Michel Adam Lisowski

    Founder & CEO

  • N/A

    N/A

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