Executive Assistant

To provide high-level strategic, administrative, and personal support to the Chief Business Strategist. The Executive Assistant acts as a trusted advisor and right-hand partner to the CBS, managing calendars, communications, travel, and logistics including driving to ensure the executives time is optimized, decisions are well-supported, and operations run smoothly. This role requires exceptional discretion, efficiency, and adaptability in a fast-paced, high-impact environment.

Role & responsibilities

1. Executive Support

• Manage complex calendars and daily schedules, ensuring alignment with strategic priorities.
• Screen, prioritize, and respond to emails, calls, and meeting requests.
• Prepare briefing documents, presentations, and follow-up notes for key meetings.
• Draft, proofread, and manage high-level communications, internal and external.
• Maintain confidentiality of sensitive information and handle with discretion.

2. Logistics & Travel

• Drive the CBS to meetings, events, and airports, ensuring punctuality and safety.
• Maintain the executives vehicle in optimal condition (fuel, service, cleanliness).
• Organize end-to-end travel plans including flights, hotels, visas, local transport, and itineraries.
• Coordinate logistics for meetings and events, both internal and external.

3.Operations & Coordination

• Liaise across departments to support key projects and ensure delivery on executive directives.
• Monitor progress of high-priority tasks and provide timely updates.
• Assist in tracking goals, OKRs, and business KPIs.
• Manage personal tasks or errands that support executive effectiveness.

Preferred candidate profile

• Minimum 5 years of experience as a high-level Executive Assistant or in a similar strategic support role.
• Prior experience supporting senior leadership.