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Cvent
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Executive Assistant

Executive Assistant

Cvent

2 - 6 years

6 - 9 Lacs

Gurugram

Posted:2 days ago| Platform:

Apply

Skills Required

hospitality event management infrastructure management manager technology scheduling research management ms office software solutions logistics

Work Mode

Work from Office

Job Type

Full Time

Job Description

Calendar/schedule management

Expense report assistance

Travel research/booking/changing

Helping team member with projects

In difficult situations finding meeting rooms/coordinating with other people to move rooms

Backup for EA team when any team member is not around (reply to EA Distro list when on vacation)

Scheduling large meetings (All hands/Town Halls) and making sure rooms are set at India office

Logistics for respective execs visiting India office/work with the team to schedule meetings

Infrastructure management including technology, workstations etc.

Documentation of monthly office expenses received electronically and coordination with payables team.

Maintenance of all office related document including confidential files.

Overview:

Cvent is a global meeting, event, travel, and hospitality technology leader, with more than 4000+ employees worldwide. As a leading cloud-based technology company, we have over 28,000+ customers, including 80% of the Fortune 100 companies, in more than 100 countries.

Cvent s software solutions optimize the entire event management value chain and have enabled clients around the world to manage hundreds of thousands of meetings and events. In addition to helping event planners navigate every aspect of the event process, we also provide an integrated platform to hoteliers to help create qualified demand for their hotels, manage that demand more efficiently, and measure their business performance in real-time.

In This Role, You Will:

Calendar/schedule management

Expense report assistance

Travel research/booking/changing

Helping team member with projects

In difficult situations finding meeting rooms/coordinating with other people to move rooms

Backup for EA team when any team member is not around (reply to EA Distro list when on vacation)

Scheduling large meetings (All hands/Town Halls) and making sure rooms are set at India office

Logistics for respective execs visiting India office/work with the team to schedule meetings

Infrastructure management including technology, workstations etc.

Documentation of monthly office expenses received electronically and coordination with payables team.

Maintenance of all office related document including confidential files.

Heres What You Need:

2+ years experience supporting at the administration level

Experience assisting management with the creation of PowerPoint presentations & excel

Strong knowledge of MS Office, including Word, and Outlook

Experience scheduling travel arrangements for management

Excellent communication skills

Must be a team player & should be able to perform under pressure

Ability to coordinate and function in a team environment comprising managers, team members and external clients. Foster good working relationships in and across group locally as well as internationally.

Must be able to work under minimal direction in evaluating needs and requirements demonstrating great office ethics.

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Executive Assistant