Executive Assistant

share cvs to shilpa.srivastava@orcapod.work with subject Admin

Role & responsibilities

Performs a broad range of administrative tasks which may be highly confidential in nature, on a regular basis.

Often handles highly sensitive and confidential information.

Manages Leaders Calendar including setting up and rescheduling of meetings as required

Compose and edit memos, letters, emails and other correspondence; Prepares and reconciles time and expense reports as well as performing audits as necessary

Coordinates all aspects of travel arrangements for both domestic and international business travel including but not limited booking flights, hotel and local transportation, providing agendas and itineraries, and arranging passport/visa requirements if necessary.

Provide print services, submit and manage job request through Document Creative Services

Manage Events, Leadership & Client visits Produce quality work in a fast-paced environment

meeting deadlines as well as stakeholder expectations for quality and accuracy; effectively re-negotiate deadlines when necessary Work independently and accurately assess requirements for each project; be able communicate effectively with stakeholders when there are questions or issues be addressed

Build relationships, using various mediums, with stakeholders in all functions at all levels, and assure effective delivery of services Coordinate work with other national and local teams virtually and in person Performs other job-related duties as assigned