Executive Assistant cum Project Management

Job Title: Technical Assistant Job Description The positions has overall responsibility for planning & preparations of projects & various analysis. To support & lead specific cross functional activities & assigned projects. Montor & follow up the execution of tasks with all functions as & when required. Job Responsibilities Responsibilities of this position include, but are not limited to, the following. 1. Acts as a central point of contact, ensuring clear and efficient communication between the Director and other departments, stakeholders, and external partners. 2. Organizing and prioritizing the Director's calendar to ensure important meetings and deadlines are met, which helps maintain operational flow 3. Coordinating and preparing for meetings, taking minutes, and following up on action items to ensure that meetings are productive and that decisions are implemented effectively 4. Assist in the coordination of technical projects 5. Prepare and maintain reports related to technical data & project documentation 6. Conduct research to support technical projects 7. Provide administrative support as & when required 8. Preparing presentations and project updates 9. Reviewing project costs and forecasts. 10. Maintaining and organizing confidential files and records 11. To maintain critical information and Data Analysis 12. To Co-Ordinate Organizational effectiveness and process improvement initiatives for reducing lead time for project execution. 13. To plan and prepare agenda/ minutes for various meetings in context to Directors office. 14. To organize and manage regular management meetings. Ensure participation in Meetings preparation and presentation for the same. 15. To prepare and manage plans for budgets and tracking of the expenses for Directors Office. 16. To collect data for various reports, compilation of data in pre & post meetings and distribution of same at appropriate levels. Background & Skills The ideal candidate possesses these skills. • Bachelors degree with Fluent English • A total of 5 years of work experience in Operations & Finance background. Candidates who are on career break with higher experience can also be considered. • Proven experience as a Technical Assistant or similar role • Understanding of technical aspects related to IT systems and software • Proficiency in MS Office and database software • Excellent organizational and multitasking skills • Ability to communicate effectively with both technical and non-technical staff • Strong problem-solving skills ADDITIONAL INFORMATION: • Analytical and Diagnostic Thinking • Attention to detail • Drive for results • Change and adaptability • Interpersonal skill • Strategic agility • Presentation skill