Executive Assistant

About Us:

At Alopa Herbal Healthcare, we are committed to delivering Ayurvedic healthcare solutions grounded in traditional wisdom and validated by modern science. Our mission is to promote holistic well-being through effective, natural, and safe products that support today’s active lifestyles, women's health, and healthy aging.

Alopa Herbal Healthcare operates with the agility of a start-up, allowing us to remain innovative and deeply connected to meaningful impact.

Position Overview:

We are looking for a highly capable and trustworthy Executive Assistant to support the Managing Director (MD). This position is part of the CEO Office and plays a vital role in managing schedules, communications, strategic follow-ups, and operational support.

The ideal candidate will bring a high level of professionalism, organizational skill, and discretion, while being flexible and responsive in a dynamic startup environment.

Key Responsibilities :

Email and Correspondence Management

• Manage the MD’s inbox: filter, prioritize, and draft responses as needed
• Handle confidential communications with utmost discretion
• Proofread and manage written communication on behalf of the MD

Calendar & Schedule Management

• Maintain an organized and efficient calendar for the MD
• Schedule meetings, appointments, and key stakeholder engagements
• Provide timely reminders and ensure schedule alignment with priorities

Meeting Coordination

• Prepare materials for meetings: agendas, presentations, reports
• Attend meetings as required, take detailed notes, and track follow-up items
• Liaise with internal and external parties to ensure seamless execution

Document Management

• Draft, edit, and review key documents and presentations
• Maintain structured digital and physical records for the MD’s office
• Support with formatting, data entry, and report preparation

Travel and Logistics

• Plan and coordinate travel itineraries, bookings, and local transportation
• Prepare travel documents and manage logistical details

Administrative and Strategic Support

• Manage ad hoc requests and tasks directly from the MD
• Collaborate with different teams to streamline communication and workflows
• Act as a representative of the MD’s office with professionalism and tact

Key Qualifications & Experience :

• Bachelor’s degree in Business Administration, Management, or a related field
• Proven experience as an Executive Assistant or similar high-level administrative role (1-3 yrs)
• Excellent command of English (written and verbal)
• Proficient in Microsoft Office and digital productivity tools
• Ability to maintain confidentiality and work under pressure

Key Competencies

• Attention to detail and strong organizational skills
• Ability to prioritize tasks and manage time effectively
• Proactive, reliable, and able to anticipate the needs of the MD
• Strong interpersonal skills and professional demeanor
• Solution-oriented, adaptable, and committed to high standards

Job Type: Full-time

Pay: ₹30,000.00 - ₹35,000.00 per month

Benefits:

• Provident Fund

Schedule:

• Day shift

Work Location: In person