Executive Assistant

Executive Assistant

Key Responsibilities:

Executive Support:

Provide comprehensive administrative support to the MD including calendar management, travel coordination, and meeting organization.

Act as the point of contact between the MD and internal/external stakeholders.

Draft and manage correspondence, reports, and presentations on behalf of the MD.

Project Management & Coordination:

Assist the MD in planning, executing, and monitoring strategic projects across departments.

Track project deliverables, timelines, and budgets; ensure follow-ups and closures.

Coordinate with internal teams, vendors, and external partners to ensure project milestones are met.

Prepare project documentation, status reports, and presentations for review by the MD and senior leadership.

Administrative & Office Operations:

Oversee day-to-day administrative tasks to support business operations.

Maintain efficient filing systems (digital and physical) for all business-related documents.

Organize company events, board meetings, and internal reviews as required.

Documentation Management:

Manage and safeguard confidential documents, contracts, and sensitive information.

Maintain proper version control and retrieval systems for company and project-related documentation.

Ensure timely preparation and distribution of meeting minutes, action points, and relevant materials.

Key Skills & Competencies:

Strong project management and coordination skills.

Excellent verbal and written communication abilities.

High degree of professionalism, discretion, and confidentiality.

Proficient in MS Office Suite, project management tools (e.g., Trello, Asana, MS Project), and document management systems.

Strong organizational and multitasking skills with a keen eye for detail.

Ability to work independently and prioritize effectively in a dynamic environment.

Qualifications:

• Bachelor’s Degree in Business Administration, Management, or a related field.