Executive Assistant and Admin Lead

This job is with Reckitt, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

Calendar And Schedule Management

• Coordinate and manage Director's calendar, appointments and meeting schedules.
  

Travel Arrangements

• Coordinate travel arrangements for Director and Plant Leadership Team including flights, accommodation and transportation.
• Prepare itineraries for business travel.
  

General Administrative

• Assist Director and Plant Leadership Team in special assignments and/or projects related to Tuas including leadership meetings, on-site and off-site events, visit coordination and management.
• Support the HR administrative and coordination matters on onboarding and offboarding employees and employee engagement activities.
• Maintain records of all sites functional, technical, and leadership trainings for employees.
• Assist on vendor payment processes.
  

Facilities Management

• Support Engineering Team in facilities management and improvement projects execution (liaising with vendors).
• Create a conducive community experience in the administrative workplace that are both engaging and productive with human-centric experiences.
• Lead 5S implementation across functions in within office area.
• Supervise daily operations of 3rd party canteen, office utilities, and transportation services based on contract guidelines.
• Set regular checkpoints with canteen committee to continuously improve services and address any pressing concerns.
• Oversee 3rd party contract services providers to ensure compliance to human rights policy.
  

• Diploma or degree in Business Administration, Communications, or a related field is often preferred.
• At least 2 years of experience as an Executive Assistant supporting senior leadership.
• Excellent communication, organizational and multitasking abilities in a fastpaced environment.
• Attention to detail, discretion and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Previous experiences in office administration and events coordination are advantageous.