Executive Assistant

Role & responsibilities

Administrative Support

• Manage and maintain executives calendar, including scheduling appointments, meetings, and travel.
  
• Prepare agendas, documents, presentations, and reports for meetings.
  
• Handle confidential information with a high level of discretion.
  
• Take accurate meeting minutes and follow up on action items.
  

Communication Management

• Screen and direct phone calls, emails, and other communications.
  
• Draft and proofread correspondence and reports.
  
• Serve as the primary point of contact between the executive and internal/external clients.
  

Travel & Expense Coordination

• Arrange complex and detailed travel itineraries (domestic and international).
  
• Process expense reports and reimbursements accurately and timely.
  

Project & Task Management

• Assist with planning and executing projects on behalf of the executive.
  
• Track progress of key initiatives and provide regular updates.
  
• Conduct research and compile data for decision-making.
  

Office & Event Coordination

• Organize events, meetings, off-sites, and other business functions.
  
• Coordinate logistics and handle venue, catering, and materials.
  
• Liaise with internal departments to ensure operational efficiency.
  

Relationship Management

• Build strong relationships across departments and with external partners.
  
• Represent the executive in a professional and courteous manner.

Preferred candidate profile

• Proven experience as an executive assistant or similar administrative role.
  
• Strong organizational, multitasking, and time-management skills.
  
• Excellent written and verbal communication abilities.
  
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  
• Ability to work independently and handle high-pressure situations.