Are you an excellent planner and organizer? We re hiring an Executive Assistant to provide administrative support to the team lead and help us achieve our organizational goals. Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date. Ideal candidates are proactive, love diving into projects, working with others, and are interested in playing a big role in the vision of our organization.

Key Responsibilities

Act as the main point of contact for the high-level executive.
Complete office management tasks such as organizing filing systems and ordering office equipment and supplies.
Manage schedules, including itineraries, travel arrangements, and team meetings.
Organize incoming information such as phone calls, voicemail messages, emails, and memos, and report details to the executive.
Help prepare meetings and take detailed notes.
Perform basic bookkeeping duties.
Write emails with professional wording.
Make calls to carriers to solve technical, appointment, and agent issues.
Work with representatives from MGAs and others to schedule and plan meetings.
Organize and label files in Microsoft OneDrive, SharePoint, and Google Drive.
Handle agent onboarding emails and provide ongoing support.
Manage licensing and renewals for agents.
Schedule trainings with new carriers based on agent or agency needs.
Conduct follow-ups to ensure tasks are completed on time.
Take charge of deadlines and work to ensure timely service and replies.
Maintain good relationships with representatives we communicate with regularly.

Skills and Qualifications

Strong organizational and planning skills.
Excellent communication skills, both written and spoken.
Proficiency in Microsoft Word, Excel, Outlook, OneDrive, and SharePoint.
Experience in managing schedules, booking travel, and organizing meetings.
Ability to handle confidential information with discretion.
Good problem-solving skills and ability to work independently.
Basic bookkeeping experience is a plus.
Ability to manage multiple tasks and prioritize effectively.
Fluent in English and Punjabi, with strong English drafting skills.
Experience in a fast-paced work environment is preferred.

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