Executive Assistant

Position: Executive Assistant (Remote)

Location: Remote (India-based, supporting India and USA time zones)

Employment Type: Full-Time

Job Summary

The Executive Assistant will provide high-level administrative support to [specific executive or team, e.g., the CEO], managing daily operations and coordinating activities in a fast-paced, global environment. This remote role requires exceptional organizational skills, cultural awareness, discretion, and the ability to work flexible hours to accommodate both India and USA time zones (IST and US time zones, e.g., EST/PST).

Key Responsibilities

• Calendar Management

  : Schedule and coordinate meetings, appointments, and virtual calls across India and USA time zones, optimizing the executives schedule for global operations.

• Communication Liaison

  : Act as the primary point of contact for internal and external stakeholders in India and the USA, managing correspondence, emails, and calls with professionalism and cultural sensitivity.

• Meeting Coordination

  : Prepare agendas, record minutes, and track action items for virtual and hybrid meetings, ensuring materials are organized and shared in advance.

• Travel Logistics

  : Arrange domestic and international travel, including flights, accommodations, visas, and itineraries, addressing time zone and cross-border requirements.

• Document Preparation

  : Draft, edit, and format reports, presentations, and other documents, ensuring accuracy and alignment with global company standards.

• Project Support

  : Assist with special projects, including research, data compilation, and coordination with cross-functional teams in India, the USA, and other regions.

• Confidentiality

  : Handle sensitive information with the utmost discretion and maintain confidentiality across all communications.

• Event Planning

  : Coordinate virtual and in-person company events, board meetings, or executive offsites, managing logistics and vendors in India and the USA.

• Remote Office Management

  : Ensure efficient remote workflows, coordinating with global teams and managing digital tools and resources.

Qualifications

• Education

  : Bachelors degree preferred, or equivalent combination of education and experience.

• Experience

  : [4-8] years of experience as an executive assistant or in a similar administrative role, preferably supporting senior executives in a global or remote setting.

• Skills

  :Exceptional organizational and time-management skills, with the ability to manage schedules across multiple time zones.
• Strong written and verbal communication skills in English; proficiency in [Hindi/other regional Indian languages] is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and collaboration tools like Slack, Zoom, or Microsoft Teams.
• Familiarity with project management tools like Asana, Trello, or Monday.com.
• Ability to prioritize tasks, manage multiple deadlines, and adapt to shifting priorities.
• High degree of professionalism, emotional intelligence, and discretion.
• Problem-solving skills and the ability to anticipate needs proactively.

• Attributes

  : Detail-oriented, adaptable, and able to thrive in a remote, fast-paced environment. Strong interpersonal skills and cultural awareness for India and USA business contexts.

• Technical Requirements

  : Reliable high-speed internet, a quiet workspace, and access to a computer capable of supporting video conferencing and remote collaboration tools.

Availability

• Must be available to work flexible hours to accommodate both India (IST) and USA (EST/PST) time zones, including early mornings or late evenings IST as needed.

Preferred Qualifications

Familiarity with CRM systems, expense reporting software, or other tools used in global operations.

Prior experience working remotely or supporting executives in a cross-border environment.

Benefits