Executive - Adminitration

Job Purpose:

To assist in day-to-day administrative activities at the plant level, ensuring smooth operations in facility management, housekeeping, security coordination, canteen, transport, uniform distribution, visitor management, and scrap handling, under the guidance of the Admin Manager.

Key Responsibilities:

1. Facility Support

• Assist in regular maintenance checks of office premises, utilities, and infrastructure.
• Coordinate with maintenance teams for minor repairs and upkeep activities.

2. Housekeeping Monitoring

• Supervise housekeeping staff for routine cleaning schedules and maintain hygiene standards across all areas.
• Identifying service gaps and addressing them.

3. Canteen Oversight

• Take daily feedback from employees on canteen food and hygiene.
• Assist in managing food quantity, quality checks, and resolving minor issues with the canteen vendor.

4. Transport Assistance

• Maintain vehicle logbooks, fuel records, and employee transport schedules.
• Coordinate with drivers and transport vendors for daily pickup/drop and vehicle maintenance.

5. Uniform & Material Issuance

• Maintain inventory of staff uniforms and safety gear.
• Support in issuance, return, and proper record keeping of uniform distribution.

7. Biwaste Product Liquidation

• Record and tag scrap material as per classification.
• Coordinate with the scrap vendor for collection and documentation.

8. Visitor Management

• Handle visitor and escort arrangements.
• Ensure adherence to visitor protocols and maintain a log.

9. Recordkeeping & Reporting

• Maintain all admin-related files, checklists, logs, and daily reports.
• Prepare daily/weekly MIS and share updates with the Admin Manager.

Key Skills & Competencies:

• Good communication and interpersonal skills
• Basic knowledge of administrative functions
• Attention to detail and discipline in recordkeeping
• Team coordination and service-oriented approach
• Proficient in MS Office (Excel, Word) and email communication

Preferred Candidate:

• Graduate in any discipline (B.A./B.Com/BBA preferred)
• 3-5 years of experience in plant/office administration support roles in Manufacturing Industry.