Manager

Job Description

1. Leadership and Team Management Lead, mentor, and manage the administration team, ensuring alignment with organizational goals and objectives. Develop and implement team strategies, setting clear expectations, performance metrics, and professional development programs. Foster a collaborative and efficient team culture, driving innovation in administrative operations. 2. Facilities and Office Management Oversee the management of office facilities, ensuring a safe, clean, and efficient work environment. Manage office space planning, maintenance, and optimization, including coordinating repairs, renovations, and equipment upgrades. Ensure that all facilities comply with safety standards, local regulations, and environmental guidelines, particularly related to the manufacturing and energy sectors. 3. Vendor and Contract Management Manage relationships with key vendors and service providers (e.g., facilities maintenance, office supplies, transportation services). Negotiate contracts and service agreements to ensure cost-effective and high-quality services. Monitor vendor performance and resolve any service-related issues to ensure uninterrupted office and operational support. 4. Procurement and Inventory Management Oversee the procurement of office supplies, equipment, and services necessary for daily operations. Maintain inventory control for office supplies, ensuring timely reordering and minimizing excess stock. Ensure that all purchases and inventory management are aligned with company budgets and financial goals. 5. Health, Safety, and Compliance Lead the development and enforcement of office health, safety, and emergency protocols, ensuring compliance with industry standards and regulations. Work closely with HR and other departments to ensure the safety of employees, contractors, and visitors in the office and facilities. Oversee the implementation of compliance-related programs, ensuring the organization adheres to all local laws and corporate policies related to administrative functions. 6. Travel and Logistics Management Oversee the management of corporate travel arrangements, including booking transportation, accommodation, and itinerary planning for executives and employees. Manage logistics for corporate events, meetings, and conferences, ensuring that all aspects are well coordinated and executed efficiently. Develop and implement cost-effective travel policies and procedures for employees. 7. Budgeting and Financial Management Prepare and manage the administrative department budget, ensuring cost control and optimization of resources. Analyze departmental spending, track expenses, and provide regular reports to senior leadership. Identify areas for cost reduction and process improvement in administrative operations. 8. Process Improvement and Optimization Continuously evaluate administrative processes and identify opportunities for increased efficiency and cost savings. Implement best practices for administrative functions and streamline workflows to improve overall operational performance. Collaborate with other departments to ensure administrative processes support the broader organizational goals and objectives. 9. Employee and Executive Support Provide administrative support to senior leadership, including scheduling meetings, managing communications, and handling confidential matters. Oversee employee services, including workplace amenities, catering, and event coordination, to enhance employee satisfaction and engagement. Serve as a point of contact for employee inquiries related to office services, facilities, and administrative matters. Qualifications Education : Bachelors degree in Business Administration, Operations Management, Facilities Management, or related field. A Master’s degree or MBA is a plus. Experience : 8+ years of experience in administrative management, operations, or facilities management, with at least 3 years in a leadership role. Experience in the manufacturing or energy sectors is strongly preferred, with a solid understanding of the industry’s operational needs. Proven track record in managing office operations, facilities, and vendor relationships. Strong experience in budgeting, financial management, and procurement. Skills : Excellent leadership and team management skills. Strong organizational and problem-solving skills, with the ability to prioritize and handle multiple tasks simultaneously. Exceptional communication and interpersonal skills, with the ability to work with senior leadership and a wide range of stakeholders. Knowledge of health and safety regulations, environmental guidelines, and industry-specific compliance standards. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and office management software.