Executive Administrator

Job Description

Summary of work, Environment and Work performed: The Executive Administration is responsible for the matters related to the administration of Sales and Engineering offices in Pune. Managing and maintaining the office infrastructure, co-ordination with Building management for all admin activities etc. Managing various contracts related to the offices as required e.g. Rent contract, housekeeping contract, Security agency contract and other service contracts. Ensuring timely renewal of all such contracts Ensuring competitive rates for all such contracts Ensuring timely payment to all the contractors in coordinating with finance team. Managing travel related requirements (Ticketing/Hotel accommodation/Transport etc) of the Sales and Engineering employees at office locations , as and when required. Managing booking with Hotels, Airlines as and when required. Managing the transport contractors Providing Mobile Phone Sim card/data card to the eligible employees Managing the mobile phone service provider across the office locations Preparing and submitting the monthly MIS Specific Duties: Assisting with travel related requirements visitors, overseas customers other location employees as needed Managing and Preparation of visa documentation for employees in related to travelling abroad co-ordinating with embassies in getting visas/ticketing, Travel Insurance/Forex and etc. as and when required. Managing Space Matrix, Space utilization, occupancy for Hyderabad office. Event Management, FOREX & FRRO management as required. Managing PAN India vendor relations and looking after the logistics & hotel arrangements for internal as well as external clients. Liaisoning with Government Departments for all statutory compliance as required in Hyderabad Managing Administration billing and Purchase order System for various vendors PAN India basis. Managing printing stationery letter heads/Envelops/ID cards other printing requirements for other offices. Monitoring & Managing Access control systems and CC cameras for Hyderabad location. Maintaining AMC with Vendors as required.