Executive Administrator

Senior and Executive Administration :

• Managing All Day to day-to-day office Administration and Facility Support in the Corporate Office (Bangalore)
• Daily Admin / handles multiple priorities and problem-solving.
• Maintaining office which includes basement, ground plus 2 floors Office & Terrace floor
• Vendor Management and Cost cost-saving planning
• Work follow-ups and timely updates/reports for every work.
• Handling all Municipal persons in every dept. for clearing office work by legal or settlement way
• Handling Local authorities like Local Police/BBMP officers/Local Political parties & Etc.
• All AMC & Contracts services for Company assets and inventory control.
• Renewal of AMC's timely (AC, TV, UPS, and other Electrics Things),
• Report and Database update as per management requirement (Admin and Other Report)
• Admin Expense Records Weekly/Monthly / Quarterly/ Yearly
• Saving Planning from Vendors/Staff Expenses/ Office Expenses like Maintenance etc.
• Before Processing any order or any expenses for the company we take proper Approval from HOD.• Meeting room bookings and ensure other arrangements
• Quote comparison, Cost Analysis & negotiation/PO processing & Internal approval process compliances
• Coordination with Finance teams and invoice processing.
• Preparing & tracking the monthly provision & Reports to the account
• Guest House Management with proper Facilities for staff/guest
• Company Car Maintenance and allotment as per Code and request for accounts.
• Asset Management- Maintaining Asset list General equipment/ sending assets with Approval from HOD. & coordination with All Local Branches.
• Responsible for ordering stationery printed kinds of stuff for Office Staff.
• Daily supply of drinking water and check other sources of water
• Pantry management and ensure cleaning of the same
• Ensure upkeeping of restrooms and their maintenance
• Office furniture repair and maintenance
• Courier booking and POD follow-ups
• Seating arrangements for employees and Guests
• Zoha access and Inventory of Stationery and housekeeping materials
• Ensure agreement renewals and rental invoice follow-ups.
• Monitor and verify stationery bills and process the same for payment.
• To maintain a record of receipts of items that are used to ensure accuracy and completeness.
• To be involved in the reconciliation of physical stock for further ordering of stock and regular stationery materials.
• Maintaining records of other assets of the company.
• Petty cash handling and then bill and voucher submission.
• Vendor Invoice process and payment follow-ups.