Synez Technologies Private Limited

Job Title: Executive – Administration & Facility Management (Administration | Facility Operations | Client Coordination | Documentation) About the Role We are looking for a highly organized, proactive, and detail-oriented professional to join our team as an Executive – Administration & Facility Management. This role requires excellent communication skills, strong administrative capabilities, and the ability to manage day-to-day facility operations, vendor coordination, invoicing, and client/candidate interactions. The ideal candidate is someone who is dependable, solution-focused, and comfortable managing multiple tasks independently. Key Responsibilities Facility & Office Management Oversee daily facility operations including housekeeping, security, pantry, and general upkeep. Coordinate with vendors, service providers, and maintenance teams to ensure smooth functioning of office facilities. Maintain office supplies inventory, procurement, and vendor management. Handle asset management, repair schedules, and facility-related documentation. General Administration Manage day-to-day administrative tasks such as record keeping, data updates, MIS reports, and documentation. Assist management with travel arrangements, meeting coordination, and office logistics. Ensure compliance with internal policies and maintain a professional office environment. Invoice & Payment Management Prepare invoices, track payments, and maintain billing records. Coordinate with finance for verification, approvals, and timely follow-ups. Maintain accurate documentation of expense reports, reimbursement forms, and budgets. Client & Candidate Coordination Communicate professionally with clients and candidates through calls, emails, and messages. Schedule meetings, interviews, and follow-ups with clarity and accuracy. Maintain relationship logs and ensure timely communication flow. Represent the organization with excellent spoken and written communication skills. Documentation & Reporting Create and update documents, trackers, and presentations using Excel, Word, and PowerPoint. Draft professional emails, letters, and internal communication. Required Skills & Qualifications Bachelor’s degree in any discipline (preferred: Business Administration, Commerce, Arts). 1–3 years of experience in administration, facility management, operations, or client coordination roles. Strong proficiency in MS Excel (VLOOKUP, Pivot Table, Basic Formulas), PowerPoint, and Email drafting. Excellent spoken and written English communication skills. Ability to multitask, prioritize, and work with minimal supervision. Strong interpersonal skills, problem-solving attitude, and attention to detail. Key Competencies Professional communication (phone/email) Time management & organizational skills Vendor & facility coordination Documentation accuracy Client-facing confidence Proactive approach to challenges Work Mode & Location On-site Location: C-56/30 Sector 62 Noida 201301 Why Join Us? Opportunity to work closely with leadership and cross-functional teams Fast-paced, learning-oriented work environment Exposure to facility, admin, and client operations