Executive Administrative Assistant (Night Shift – In-Office)

Location: Mohali, Punjab (On-site) Shift Timing: 8:30 PM – 5:30 AM IST (Monday to Friday) Reports To: Senior Management / U.S. Executive Team Employment Type: Full-time (In-Office Night Shift) Job Summary: We are looking for a proactive and detail-oriented Executive Administrative Assistant to support our executive leadership during U.S. business hours . This is an in-office night shift role based in Mohali , ideal for candidates with excellent communication skills and advanced proficiency in Microsoft Office , particularly PowerPoint . Key Responsibilities: Manage executive calendars, schedule meetings across time zones, and coordinate with U.S.-based teams and clients. Create and format high-quality PowerPoint presentations, reports, and internal documents. Handle email correspondence, task reminders, and follow-ups on behalf of executives. Draft and maintain Excel spreadsheets, Word documents, and meeting summaries. Maintain accurate records and organize digital documentation efficiently. Act as a liaison between internal departments and executive leadership. Assist with research, data entry, and general administrative support as required. Required Qualifications: Bachelor’s degree in Business Administration, Commerce, or a related field. Minimum 2 years of experience in an executive assistant or administrative support role. Advanced knowledge of Microsoft PowerPoint , Excel , Word , and Outlook . Excellent verbal and written communication skills in English. Willing and able to work an in-office night shift (8:30 PM to 5:30 AM IST). Experience working with U.S.-based teams or international clients is preferred. Key Skills & Competencies: Strong organizational and multitasking ability. High attention to detail and time management. Professional demeanor and problem-solving skills. Familiarity with communication platforms like Zoom, MS Teams, and Slack is a plus. Additional Information: In-office night shift role based in Mohali (no remote option). Exposure to international clients and senior leadership. Training and onboarding support provided. Job Types: Full-time, Permanent Pay: ₹35,000.00 - ₹45,000.00 per month Benefits: Paid sick time Paid time off Schedule: Monday to Friday Night shift Work Location: In person Application Deadline: 21/05/2025 Expected Start Date: 26/05/2025