Executive - Admin

Job Purpose: To ensure smooth day-to-day operations at the corporate office by managing administrative activities efficiently, supporting employee needs, and maintaining infrastructure and vendor relationships in line with company standards. The role also requires working knowledge of the billing process and evaluation of agreements with vendors and service providers. Key Responsibilities: Facility Managment: Oversee upkeep, cleanliness, and maintenance of the office premises. Coordinate with housekeeping and security staff to ensure proper functioning. Liaise with facility vendors for repairs, maintenance, and AMC renewals. Vendor & Inventory Management: Manage office supplies inventory including stationery, pantry, and printing materials. Track consumption and raise purchase requisitions. Evaluate and onboard vendors, manage contracts, and ensure timely payments. Support in reviewing and maintaining vendor agreements and contract terms. Billing & Documentation: Coordinate with the finance team and vendors for timely invoice processing and clearance. Maintain billing records, verify service delivery before processing payments. Ensure accurate documentation for all billing and admin-related transactions. Event & Meeting Support: Coordinate logistics for internal meetings, conferences, training sessions, and company events. Manage bookings for meeting rooms and ensure AV equipment availability. Provide support during corporate visits and employee engagement events. Compliance & Safety: Ensure adherence to health, safety, and environmental standards. Maintain records of statutory licenses (fire NOC, pest control, waste disposal, etc.). Coordinate periodic audits related to facility and admin functions. Communication & Coordination: Act as the point of contact for admin-related queries and resolutions. Coordinate with HR, IT, Finance, and other departments for smooth admin functioning. Support onboarding of new employees with ID cards, desk allocation, and welcome kits. Educational Qualification: Graduate in any discipline Diploma in Hotel Management / Facility Management / Administration (preferred) Experience: 3 to 5 years of relevant experience in Administration, preferably in the Pharmaceutical / Healthcare industry or large corporate admin setups.