Event Operations Executive

Location:

Role Overview

The Event Operations Executive will support the planning and on-ground execution of events by coordinating logistics, vendors, and internal teams. The role requires strong organizational skills, attention to detail, and the ability to manage multiple operational tasks to ensure seamless event delivery.

Key Responsibilities

Event Planning & Coordination

• Assist in planning and executing corporate events, conferences, exhibitions, and MICE programs
  
• Prepare operational documents such as event schedules, checklists, rooming lists, and movement plans
  
• Coordinate logistics including venues, hotels, transport, production, and manpower
  

Vendor & Partner Coordination

• Liaise with vendors such as hotels, transporters, production teams, and suppliers
  
• Ensure timely confirmations, service delivery, and adherence to agreed terms
  
• Assist in rate negotiations and vendor onboarding
  

On-ground Event Execution

• Support set-up, rehearsals, registrations, and dismantling activities
  
• Ensure smooth delegate movement and guest experience during events
  
• Handle real-time operational issues and escalate when required
  

Internal & Client Coordination

• Coordinate with internal teams including client servicing, creative, and finance
  
• Assist in implementing client-approved plans and changes
  
• Support client and delegate requirements on-ground
  

Documentation & Reporting

• Maintain operational records, vendor bills, and event documentation
  
• Assist in post-event reconciliation and reporting
  

Required Skills & Competencies

• Strong coordination and multitasking skills
  
• Good communication and interpersonal abilities
  
• Problem-solving mindset and ability to work under pressure
  
• Proficiency in MS Excel, Word, and basic reporting tools
  

Qualifications

• Graduate in Event Management, Hospitality, Tourism, or related field
  
• 3-6 years of relevant experience in event operations
  
• Willingness to work flexible hours and travel as required

Please share CV at hr@wizard-events.in