Event Executive

Venue Selection and Verification

• Personally visit and inspect the venue for seating, lighting, sound, and cleanliness.
• If a physical visit is not possible, gather information from vendors, local contacts, or partner organizations.

Stage and Seating Arrangements

• Oversee stage setup to ensure it is professional and presentable.
• Arrange seating for guests and participants based on attendance.
• Ensure a comfortable and appropriate setup for Doctor Sir on stage.

Lighting and Projector Management

• Verify that lighting conditions are appropriate (neither too dim nor too bright).
• Ensure the projector and other AV equipment are functional before the event begins.

Team Formation and Execution

• Form an event team and delegate specific tasks to each member.
• Supervise and coordinate the team for smooth execution of all event activities.
• Ensure all assigned duties are completed efficiently and on time.

Coordination with Head Office and HR

• Communicate with HR in advance if Head Office support is required.
• Keep HR informed about the involvement of Head Office employees in events.

Arrangements for Doctor Sir

• Manage rest room or stay arrangements for Doctor Sir.
• Ensure the space is clean, comfortable, and ready before arrival.

Attendance and Participation

• Ensure that all confirmed participants attend the event.
• Maintain an updated attendance list and cross-check during the event.

Event Flow and Sequence

• Conduct events as per the approved program schedule.
• Keep a printed or digital copy of the event flow readily available.

Vendor and Approval Process

• Finalize vendors only after informing the Operations Head.
• Obtain necessary approvals from Director Sir and Chairman Sir before confirming vendors.

Events at Branches

• Form and guide a branch-level event team if required.
• Include all branch-related expenses in the event approval.

Event Site Visit

• Visit the event site before and during execution to ensure compliance with plans and quality standards.

Common Guidelines for All Events

• Follow standardized processes for events at Head Office and branches.
• Ensure all approvals and departmental communications are completed in advance.

Festival and Local Events

• Coordinate with branch employees to identify important local festivals or occasions.
• Plan events around these to enhance participation and brand visibility.

Event Targets

• Organize a total of five (5) events across all 15 branches and the Head Office within the defined timeframe.

Reporting and Documentation

• Maintain detailed records of:
• Event plan and program schedule
• Vendor quotations, approvals, and invoices
• Attendance lists, photographs, and videos
• Expense statements and final event reports
• Submit a comprehensive report to the Operations Head and Director Sir after each event.

Job Type: Full-time

Pay: ₹12,000.00 - ₹17,000.00 per month

Benefits:

• Provident Fund

Work Location: In person