Event Executive

Role & responsibilities

Position Overview

We are seeking a highly skilled and experienced Events Executive to join our corporate team in a third-party role. The ideal candidate will be responsible for managing all aspects of corporate events, including planning, coordination, and execution. This role requires a professional with a strong background in event management, particularly in working with hotels and event management companies, to ensure seamless event delivery.

Key Responsibilities

• Event Planning and Management:
• Plan, coordinate, and execute corporate events, including meetings, conferences, and staff appreciation events
• Collaborate with internal stakeholders to understand event objectives and requirements
• Evaluate event performance and provide post-event analysis to measure success and identify areas for improvement
• Vendor and Venue Management:
• Negotiate and manage contracts with hotels, third-party venues, and event management companies
• Conduct site searches using preferred partners to identify suitable venues
• Send RFPs, secure venue options, and finalize contracts
• Budget and Resource Management:
• Assess the cost, time, and resources required for events, ensuring alignment with company budgets and goals
• Stakeholder Collaboration:
• Work closely with sponsors and stakeholders to ensure event objectives are met and investment value is maximized
• Establish timelines and creative decks to align with corporate strategies
• Adaptability and Problem-Solving:
• Make ad hoc adjustments to event plans in response to changes in company strategy or external factors

Qualifications

• Education:
• Bachelors degree in hospitality management, Event Planning, Business Administration, or a related field
• Experience:
• 5 to 6 years of prior experience in event management, preferably with an events company or in the hospitality industry
• Proven experience in managing corporate events and working with third-party venues
• Skills:
• Strong organizational and project management skills
• Excellent negotiation and communication abilities
• Proficiency in event management software and Microsoft Office
• Attributes:
• Detail-oriented with the ability to work under pressure
• Strong interpersonal skills to build and maintain relationships with stakeholders and vendors
• Knowledge of current trends in event management

Work Environment

This role involves working in a dynamic corporate environment, managing events that range from small boardroom meetings to large-scale conferences. The candidate will frequently liaise with external vendors and venues, requiring travel and flexibility to adapt to varying event demands.