Event Coordinator & Administrative Executive

Job Title: Event Coordinator & Administrative Executive

Location: Wadala
Company: SAMS Digital
Department: Events & Operations
Work Type: Full-time (Monday to Friday, 9:00 AM – 6:30 PM)

About the Role:

We are seeking a detail-oriented and proactive Event Coordinator & Administrative Executive to manage event logistics, planning, and day-to-day administrative operations. The ideal candidate will possess excellent organizational skills, communication abilities, and a problem-solving mindset to ensure seamless execution of company events and efficient office management.

Key Responsibilities:Event Coordination:

• Plan, coordinate, and execute internal and external events, conferences, seminars, and meetings.
• Liaise with vendors, venues, caterers, and other service providers to ensure timely deliverables.
• Handle event logistics including guest management, invitations, registrations, and follow-ups.
• Manage event budgets, vendor payments, and expense reports.
• Oversee setup, branding, and on-ground coordination during events.
• Support in preparing event-related materials such as brochures, presentations, and press kits.

Administrative Support:

• Maintain office records, documentation, and correspondence efficiently.
• Coordinate with various departments for scheduling meetings and managing calendars.
• Handle procurement of office supplies and ensure smooth day-to-day operations.
• Support HR and operations in onboarding, attendance, and internal communications.
• Manage travel arrangements, bookings, and reimbursements.
• Draft official letters, reports, and meeting minutes as required.

Skills & Qualifications:

• Bachelor’s degree in Business Administration, Event Management, or a related field.
• 1+ years of experience in event coordination and administrative roles.
• Strong organizational, multitasking, and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
• Ability to handle pressure and work on tight deadlines with professionalism.

Job Type: Full-time

Pay: ₹15,000.00 - ₹30,000.00 per month

Work Location: In person