EA (Executive Assistant)

Position : EA (Executive Assistant)

Location: Kolkata
Experience Required: 5 years+ (preferably in textile/apparel industry)
Education: Graduate
Industry: Textile / Apparel / Manufacturing / Export

Job Summary:

We are looking for a proactive and well-organized Executive Assistant to support the Director/MD in daily operations, business coordination, and strategic planning. The ideal candidate will have a strong understanding of the textile industry and the ability to manage communication, schedules, and project follow-ups effectively.

Key Responsibilities:

• Manage and maintain the Director’s calendar, appointments, meetings, and travel arrangements
• Coordinate internal and external communications on behalf of the Director
• Prepare and review reports, presentations, MIS, and documentation for meetings
• Follow up on departmental tasks and projects with production, merchandising, HR, compliance, etc.
• Maintain confidentiality and discretion in handling sensitive information
• Draft emails, notes, MOMs, and official correspondence
• Coordinate vendor and buyer meetings and assist in documentation or presentations
• Act as a bridge between top management and various departments
• Monitor action items, deadlines, and key deliverables
• Manage files, records, and project tracking for smooth executive functioning
• Assist in planning and execution of reviews, factory visits, audits, and events
• Liaise with government departments or compliance agencies as required

Requirements:

• Proven experience as an Executive Assistant
• Strong verbal and written communication skills
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with textile manufacturing/merchandising processes preferred
• Excellent time management, multi-tasking, and organizational skills
• Ability to work independently with minimal supervision
• High level of professionalism, integrity, and accountability
• Willingness to work flexible hours when required

Preferred Skills:

• Exposure to ERP systems (SAP, Tally, or other textile software)

Job Type: Full-time

Schedule:

• Day shift

Language:

• English (Preferred)

Work Location: In person