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Documents Management Specialist

Documents Management Specialist

Delta Digitech

1 - 2 years

2 - 3 Lacs

pune

Posted:3 days ago| Platform:

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Skills Required

administration scanning filing document control documentation dms document management indexing

Work Mode

Work from Office

Job Type

Full Time

Job Description

Position: Document Controller

Experience: 1 to 2 Years

Qualification: Any Graduate

Location: Viman Nagar, Pune

Role Summary

We are looking for a detail-oriented and organized Document Controller with 1 to 2 years of experience in handling technical and administrative documents. The candidate will be responsible for maintaining proper documentation control, scanning, filing, tracking, and retrieval of documents in both physical and digital formats.

Key Responsibilities

Maintain, control, and update project and office documents in an organized manner

Receive, register, scan, index, and distribute incoming documents

Ensure proper filing and archiving of hard copies and soft copies

Maintain document registers, logs, and trackers (incoming/outgoing documents)

Control document versioning and ensure only the latest approved documents are in circulation

Support departments with document retrieval and record management

Ensure documents are stored as per company policies and confidentiality requirements

Assist in audit and compliance-related documentation when required

Coordinate with internal teams for document submission, approvals, and records

Skills & Competencies

Good knowledge of document control procedures

Strong documentation, scanning, indexing, and filing skills

Basic understanding of technical documents (drawings, reports, correspondence, etc.)

Proficiency in MS Office (Word, Excel, Outlook)

Experience in maintaining document registers and trackers

Good attention to detail and accuracy

Ability to manage multiple documents and deadlines

Good communication and coordination skills

Preferred Experience

Experience in construction, infrastructure, engineering, or project-based organizations

Exposure to ERP / DMS systems will be an added advantage

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