Administration Officer

Location: Mumbai

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Manage schedules and deadlines
• Managing administrative records in the office such as stationery, office hardware, supplies, courier, bill payment, invoice payment, receipts, online purchase record.
• Monitor and maintain an inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Manage, oversee and supervise facilities services, infrastructure management, utilisation of resources, maintenance activities and staff, housekeeping, security personnel, tradespersons (e.g electricians)
• Manage, coordinate and carry out repair and maintenance work at different sites.
• Coordinate for getting quotations from various suppliers for all admin related purchases.
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes.
• Other administrative support like filing, maintaining records, preparing reimbursements, bill payment, statutory payments, raised invoice payment follow ups.
• To be responsible for all administration services including asset and vehicle management.
• Responsible for checking the offices assets are in good condition and tagging of the same.
• Maintenance of AMCs pertaining to office equipment, etc. and ensuring compliance with the device level agreements.
• Facilitating online and offline meetings, following up for work related to the same, thereafter.
• Inspection of premises, pest control, overlooking maintenance of the same.
• Monitor and track for the renewal of any Insurance, license, agreements, registrations/ approvals.
• Responsible for checking cleanliness of the office.
• Maintaining good rapport with Management team, officer, staff, subordinate and external vendors.
• Prepare a presentation for the executive level, and draft responses to various correspondence.
• Prepare innovative strategies and plans to achieve the target as well as the goals of the organization.
• Recruit and train personnel and allocate responsibilities and office space.
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

Requirements Preferred candidate profile

• Proven experience as administration officer
• In-depth understanding of procedures and departmental and legal policies
• Proficient in MS Office, google docs and google sheets
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• BA/BCom in business administration or relative field.