Documentation Executive

Job Description

Job Title: Documentation Executive Location: Cochin Experience: 1–2 years preferred Job Type: Full-time Job Summary: Splash Gain Associates is seeking a highly responsible and detail-oriented Documentation Expert to manage, process, and coordinate all documentation related to our recruitment and training candidates. The candidate will play a crucial role in ensuring the secure handling, accurate processing, and timely submission of essential documents for licensing, visa, and placement procedures. Key Responsibilities: Handle, verify, and organize important personal and professional documents of candidates (e.g., educational certificates, experience letters, passport copies, etc.). Ensure proper documentation is collected, checked for accuracy, and submitted to the relevant authorities or third-party agencies (such as licensing bodies, attestation services, and embassies). Maintain a well-organized filing system (both physical and digital) for all documents with high confidentiality and care. Follow up consistently with external agencies, government bodies, and candidates to ensure timely processing and completion of document-related procedures. Track the status of each candidate’s document process and maintain up-to-date records using MS Excel or CRM tools. Coordinate with internal departments like recruitment, counseling, and placement to align document readiness with upcoming interviews or visa applications. Prepare reports for management on documentation progress, challenges, and pending cases. Ensure compliance with country-specific requirements (especially for GCC countries) regarding attestation, licensing, and verification processes. Handle all documents with utmost responsibility, confidentiality, and integrity , avoiding delays or misplacements at all costs. Maintain updated knowledge about changing documentation and visa processing requirements in different countries. Required Skills & Qualities: Exceptional attention to detail and organizational skills High sense of responsibility and confidentiality Strong follow-up and coordination abilities Basic knowledge of visa, attestation, or licensing procedures (especially for Middle East countries) is a plus Proficiency in MS Office (Word, Excel) and digital filing systems Good communication skills for internal and external coordination Ability to manage multiple files and deadlines simultaneously Job Types: Full-time, Contractual / Temporary Contract length: 12 months Pay: ₹15,000.00 - ₹20,000.00 per month Application Question(s): Do you have experience handling and processing official candidate documents? Do you understand the importance of handling confidential and valuable documents responsibly? Are you confident in coordinating with external agencies for document processing and follow-ups? Expected Start Date: 16/06/2025