Documentation Coordinator - Female

Position: Documentation Coordinator
Location: Ahmedabad, Gujarat

Key Responsibilities

• Maintain, organize, and control all technical, quality, and project-related documents (manuals, SOPs, drawings, records, certifications, etc.).
• Ensure proper document version control, distribution, and retrieval in compliance with ISO/GMP/ regulatory requirements.
• Coordinate with internal departments (Production, Design, QC, Purchase, Sales, Service, etc.) for document collection and updates.
• Prepare and issue documentation sets for clients (like DQ, IQ, OQ, PQ, FAT/SAT documents, operating manuals, etc.).
• Maintain electronic and hard copy filing systems to ensure traceability and accessibility.
• Monitor document review, approval, and revision cycles in line with company policies.
• Support audits (internal & external) by providing necessary documentation and records.
• Ensure accuracy, completeness, and compliance of all documents before release.
• Assist in preparing customer-related documentation (compliance certificates, regulatory submissions, export-related documentation if required).
• Train and guide team members on document control procedures.

Skills & Competencies

• Strong organizational and record-keeping skills with attention to detail.
• Knowledge of document control procedures as per ISO, GMP, and other quality standards.
• Proficiency in MS Office (Word, Excel, PowerPoint) and document management software/ERP.
• Good written and verbal communication skills.
• Ability to coordinate across multiple departments and meet deadlines.
• High level of integrity, confidentiality, and accountability.

Educational Qualification

• Graduate in Science/Commerce/Management/Engineering (preferred background in Documentation, QA, or Administration).
• Additional certification in Quality/ISO Documentation will be an added advantage.

Preferred Experience

• 2–5 years of experience in documentation control, preferably in machinery manufacturing, engineering, or pharma equipment sector.
• Experience with ISO audits, GMP documentation, and regulatory requirements will be preferred.

Job Type: Full-time

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

• Cell phone reimbursement
• Internet reimbursement
• Leave encashment

Application Question(s):

• Notice Period
• Current CTC
• Expected CTC

Work Location: In person