Document Specialist

Job Description

As a Document Specialist , you will be responsible for creating, organizing, managing, and maintaining documentation related to tender, EOIs, collaterals, notes, etc. You must ensure that documents are accurate, up-to-date, and compliant with internal standards and external regulations, facilitating effective communication and decision-making. No of Vacancies: 5 Experience 2-3 years’ experience Location Trivandrum Responsibilities: Document Creation and Management: • Create, review, edit, and format documents, including collaterals, Notes, Proposals, etc., ensuring accuracy, clarity, and compliance with established guidelines and standards. Document Control and Versioning: • Establish and maintain document control processes, including version control, document tracking, distribution, and archival, to ensure that documents are current, accessible, and properly managed throughout their lifecycle. Collaboration and Communication: • Collaborate with cross-functional teams, including subject matter experts (SMEs), project managers, quality assurance professionals, and regulatory affairs specialists, to gather information, review documents, and facilitate document approvals and revisions. Document Retrieval: • Establish document retrieval systems and procedures to facilitate easy access, retrieval, and distribution of documents, ensuring that authorized personnel can locate and retrieve documents quickly and efficiently as needed. Regulatory Compliance: • Ensure that documentation practices comply with regulatory requirements, industry standards, and best practices, such as ISO standards, and other relevant regulations, by staying informed about regulatory changes and updates. Quality Assurance: • Conduct quality reviews and audits of documents to identify errors, inconsistencies, and non-compliance issues, and recommend corrective actions and improvements to enhance document quality and integrity. Continuous Improvement: • Identify opportunities for process improvements, automation, and efficiency gains in documentation processes, systems, and workflows, and implement solutions to enhance productivity, accuracy, and compliance. Skills & Qualification Required: • Bachelor’s degree in any field • 2-3 years of experience • Proficiency in MS Office and Adobe Acrobat • Excellent writing and organizational skills • Good working knowledge of software programs such as Microsoft Word, Microsoft Excel, or Adobe Acrobat is desirable. • Excellent Communication skills • Proficiency in English language • Attention to detail