Dispatch Executive (Export House)

Job Title: Dispatch & Inventory Executive – Garments Export

Location: B-60, Sector 65, Noida (Onsite)

Exp: 3+ Years (Garment Export Industry Only)

Salary: Up to ₹40,000 per month

Job Summary:

Dispatch Executive

Key Responsibilities:

1. Order Form & Label Preparation

• Retrieve and organize order forms from the Samshék Portal (international) or Shopify (domestic).
• Prepare size stickers, polybag/carton labels, and ensure complete labeling accuracy.
• Coordinate with QC for the use of pre-prepared stickers and labels during finishing/packing.

2. Courier Slot Booking

• Book DHL pickups for international shipments before 4 PM.
• Book Shiprocket pickups for domestic shipments before 10 AM.
• Coordinate with Accounts for any recharge/payment issues.

3. Receipt from Production

• Verify quantities against the Order Summary and Production Sheet.
• Check finishing standards (trimming, ironing, folding).
• Identify defective items for rework.
• Create and update the Final Packaging Order Sheet in Google Sheets.
• Upload daily dispatch reports to the Slack group.

4. Segregation & Packing

• Segregate garments order-wise or buyer-wise.
• Fold, polybag, and pack garments using correct packaging materials.
• Ensure cartons are securely sealed and labeled correctly (Buyer Name, Order Number, Carton Count).

5. Packaging Details & Documentation

• Share packaging details with Accounts for invoice and e-way bill generation.
• Coordinate with Accounts for accurate export/tax document preparation.

6. Printing & Verification

• Print invoices, e-way bills, and shipping documents.
• Cross-check all documents with physical goods to ensure 100% accuracy before dispatch.

7. Final Documentation & Courier Handover

• Attach invoices, e-way bills, and summary sheets with each carton.
• Prepare a complete courier set (Invoice, Packaging List, E-Way Bill, Order Summary).
• Hand over cartons to courier partners.
• Record AWB/Tracking numbers.

8. Filing & Record Keeping

• Maintain complete files per order including:
• Packaging List
• E-Way Bill
• Invoice
• Form-I (FEMA compliance)
• AWB/Courier Shipping Bill
• Keep records organized chronologically.

9. Tracking & Buyer Updates

• Send dispatch confirmation emails to buyers with AWB numbers and relevant documents.
• Track parcels daily on DHL/Shiprocket until delivery.
• Update shipment status in Shopify and MML (My Manufacturing Lab).
• Report delays or issues immediately to management.

10. DHL Costing Sheet Maintenance

• Update daily DHL Costing Sheet with AWB, charges, and shipment details.
• Share weekly/monthly reports with Accounts for reconciliation.

Required Skills & Competencies

• Strong understanding of dispatch operations in a garment export house.
• Knowledge of DHL, Shiprocket, e-way bill, and export documentation.
• Proficiency in MS Excel, Google Sheets, and basic inventory tools.
• High attention to detail and accuracy.
• Strong coordination and communication skills.
• Ability to manage time-sensitive tasks and work under pressure.

Preferred Qualifications

• Graduate/Diploma in Supply Chain, Textile Technology, Garment Manufacturing, or related field.
• Hands-on experience in garment dispatch, shipping documentation, or logistics.

Interested candidates can share their resume at hr@samshek.com