Dispatch Executive

Position Title: Dispatch Executive

Location: Gamharia, Jharkhand
Department: Logistics / Stores / Dispatch
Reporting To: Dispatch Head / Plant Head / Manager – Logistics

Job Summary:

The Dispatch Executive is responsible for managing the entire dispatch process — from order receipt to material delivery. The role ensures timely, accurate, and safe dispatch of finished goods while maintaining proper documentation, coordination with transporters, and adherence to company standards and customer requirements.

Key Responsibilities:

1️ Dispatch Planning & Coordination

• Plan and schedule dispatches as per customer orders and delivery timelines.
• Coordinate with the production, store, and logistics teams for readiness of materials.
• Ensure correct vehicle arrangement according to material quantity and delivery location.
• Communicate with transporters for vehicle placement and delivery follow-ups.

2️ Documentation & Record Management

• Prepare dispatch documents such as challans, invoices, e-way bills, packing lists, and delivery notes.
• Maintain accurate dispatch records in registers or ERP/software systems.
• Verify quantities, item codes, and packaging details before dispatch.
• Ensure all statutory documents (like e-invoice and e-way bill) are attached with consignments.

3️ Material Handling & Supervision

• Supervise loading activities to ensure materials are handled and packed safely.
• Ensure proper labeling, weight accuracy, and vehicle sealing where required.
• Monitor unloading and return material process (if applicable).

4️ Coordination & Communication

• Liaise with customers and internal departments regarding delivery schedules and status updates.
• Address dispatch-related queries and resolve logistics issues in coordination with concerned teams.
• Maintain strong coordination with accounts for billing and transporter payments.

5️ Compliance & Safety

• Ensure dispatch operations comply with company policies, safety standards, and statutory norms.
• Maintain cleanliness and organization in the dispatch area.

Required Skills & Competencies:

• Knowledge of dispatch processes, documentation, and transportation coordination.
• Good communication and coordination skills.
• Basic computer proficiency (MS Excel, Word, and dispatch software/ERP).
• Ability to multitask and work under pressure.
• Understanding of GST, e-way bills, and other logistics documentation.

Educational Qualification:

• Graduate in Commerce / Logistics / Supply Chain Management or equivalent field.

Experience:

• 2–5 years of experience in dispatch/logistics operations, preferably in a manufacturing or warehouse environment.

Key Attributes:

• Accuracy and attention to detail.
• Good organizational and time management skills.
• Team-oriented with a proactive approach.

Job Types: Full-time, Permanent

Pay: ₹12,000.00 - ₹15,000.00 per month

Benefits:

• Health insurance
• Paid time off
• Provident Fund

Work Location: In person