Director - Administrative Operations

As a Director - Administrative Operations at Fueling Brains, you will play a crucial role in managing the administrative, financial, and operational workflows of the organization's real estate assets. Your responsibilities will include: - Managing all documentation associated with leased and owned properties, such as contracts, permits, and utility accounts. You will establish a centralized document control system with version tracking and easy retrieval protocols to support audits, renewals, and compliance monitoring. - Monitoring all operational outflows related to real estate assets, including large utility cost centers. You will track project-based capital expenditures, analyze variances, and ensure financial integrity across all locations. - Designing and implementing a real-time internal ticketing system for operations-related requests and issue triage. You will ensure tickets are assigned, tracked, escalated, and closed in a timely and visible manner to promote accountability across functions. - Leading the operational components of multiple real estate development and improvement projects simultaneously. You will provide project status reports, risk logs, and resource tracking to Senior Vice President and other stakeholders, serving as the day-to-day communication bridge between internal teams. - Supporting the Senior Vice President in driving deliverables forward by coordinating inputs across departments. You will prepare management reports, project trackers, and presentations as needed, as well as coordinate meeting agendas, priorities, and follow-ups for real estate-related forums. Preferred Skills & Qualifications: - Education: An MBA with a focus on operations or administration is preferred. Additionally, a degree in Building Sciences, Facilities Management, or a PMP designation will be an added advantage. - Experience: You should have 7-10 years of progressive experience in operations within an operating real estate company, with a strong background in real estate financial workflows and managing large-scale documentation and reporting systems. - Key Skills: Exceptional administrative and organizational skills, proficiency in Microsoft Office, SharePoint, and workflow tools, project management expertise, strong communication skills, attention to detail, and ability to work independently while coordinating with international teams. This is a full-time, on-site role based in Chennai, India, requiring you to work with cross-functional and international teams, occasional travel, and flexibility to overlap with North American time zones when necessary. The work environment is fast-paced and dynamic, where priorities shift frequently, and taking initiative is essential.,