Deputy Manager - Accounts Payable

Work Schedule

Environmental Conditions

Job Description

Job Title: Deputy Manager, Accounts Payable

Location: Mumbai

Department: Finance

Reports To: Manager, Accounts Payable

Job Summary: The Deputy Manager, Accounts Payable, is responsible for overseeing the accounts payable function, ensuring timely and accurate processing of invoices, managing vendor relationships, and supporting the overall financial operations of the company. This role involves supervising the accounts payable team, implementing process improvements, and ensuring compliance with company policies and regulatory requirements.

Key Responsibilities:

Accounts Payable Management:

• Oversee the end-to-end accounts payable process, including invoice processing, payment disbursement, and vendor management.
• GRIR Management
• Ensure timely and accurate processing of invoices and payments in accordance with company policies and procedures.
• Monitor accounts payable aging reports and manage cash flow to optimize payment schedules.
• Vendor Advances Monitoring and Settlement
• Month-end expenses provisions/accruals reconciliation

Team Supervision:

• Supervise and mentor the accounts payable team, providing guidance and support to ensure high performance and professional development.
• Conduct regular performance reviews and provide feedback to team members.

Vendor Relations:

• Maintain strong relationships with vendors and resolve any payment-related issues or discrepancies.
• Negotiate payment terms and manage vendor inquiries to ensure smooth operations.

Employee Reimbursement:

• Handle T&E claims checking and processing
• Managing Corporate Credit Card Management
• Travel advances, monitoring, and settlements

Process Improvement:

• Identify opportunities for process improvements and implement best practices to enhance efficiency and accuracy in the accounts payable function.
• Collaborate with other departments to streamline workflows and improve overall financial processes.

Compliance and Reporting:

• Ensure compliance with company policies, accounting standards, and regulatory requirements.
• Prepare and analyze accounts payable reports, providing insights and recommendations to senior management.
• Assist in internal and external audits by providing necessary documentation and support.

System Management:

• Oversee the accounts payable system to ensure data integrity and accuracy.
• Work with IT and other departments to implement system upgrades and enhancements.

Qualifications:

• Bachelor s degree in Accounting, Finance, or a related field.
• A minimum of 8-10 years of experience in accounts payable or a similar role, with team management and supervisory experience required.
• Strong knowledge of accounts payable processes, accounting principles, and financial regulations.
• Proficiency in accounting software and Microsoft Office Suite (Excel, Word, PowerPoint).
• Excellent analytical, problem-solving, and organizational skills.
• Strong communication and interpersonal skills, with the ability to work effectively with cross-functional teams.
• Attention to detail and a high level of accuracy.

Preferred Qualifications:

• Professional certification (e.g., MBA, CMA) is a plus.
• Experience with ERP systems (e.g., SAP, Oracle) is highly desirable.