Depot Accountant

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Location:

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Salary:

Schedule:

Job Purpose:

Depot Accountant will be responsible for managing the financial and inventory activities at the depot. This role ensures accuracy in daily cash handling, inventory records, and sales reconciliation while also supporting operational compliance through audits and stock checks.

Key Responsibilities:

Inventory Management

• Maintain accurate and up-to-date records of inventory at the depot.
• Conduct 

  daily random stock checks

   and 

  monthly full stock audits

  .
• Reconcile physical stock with system data and investigate discrepancies.
• Coordinate with warehouse staff and sales team to ensure proper stock handling and reporting.

Cash Management & Custody

• Act as the 

  custodian of the depot safe

  , ensuring all cash is securely handled and recorded.
• Handle 

  petty cash

   disbursements and maintain expense records with proper documentation.
• Reconcile daily cash collections from sales teams and deposit cash as per company policy.

Sales Invoice Verification

• Review and 

  verify invoices generated by van salesmen

   daily.
• Check for accuracy, pricing, discounts, and customer acknowledgment.
• Identify and flag any irregularities or fraudulent entries for management action.

Route Audits

• Conduct 

  on-site route audits

   to validate that deliveries and invoices made by van salesmen are genuine.
• Review customer visits, actual stock deliveries, and payment collections as per route plans.

Financial Reporting

• Maintain day-to-day depot accounts including expenses, collections, and stock movements.
• Provide timely reports on depot cash, stock, and expenses to the head office.
• Assist with monthly closings and audits.

Qualifications & Experience:

• Bachelor’s degree in accounting, Commerce, or a related field.
• Minimum 2–4 years of experience in accounting or finance, preferably in a depot or FMCG distribution setup.
• Experience in cash handling and inventory systems is essential.

Skills Required:

• Strong attention to detail and accuracy.
• Good working knowledge of MS Excel and accounting software.
• Integrity and ability to work with minimal supervision.
• Strong analytical, organizational, and communication skills.
• Ability to conduct field audits and interact with sales personnel.