Corporate Paralegal - Entity Management

Job Title: Corporate Paralegal - Entity Management

Location: Gurgaon or Pune, India

Position Overview: We are seeking a skilled Corporate Paralegal to manage a portfolio of 100+ entities across 25+ jurisdictions. This role is essential for enabling the business, maintaining corporate governance and ensuring compliance.

Work Arrangement: This position may be hybrid based at one of the office locations noted above.

Key Responsibilities:

• Draft documentation and review, maintain and systematically file corporate governance information using Diligent Entities, including articles of incorporation, bylaws, agendas, minutes and resolutions, board and officer changes, powers of attorneys and delegations of authorities.
• Prepare corporate resolutions, complete Know Your Customer (KYC) documentation and route documents for review and signature.
• Support the maintenance of corporate entity compliance including jurisdictional qualifications to do business and withdrawals, and annual reporting management.
• Contribute to the Company's annual reporting process, including information management, maintaining drafts of annual filings, working with various departments to obtain and organize information.
• Liaise with external service providers in different jurisdictions, including our legal counsel, to ensure compliance with local laws and regulations.
• Work with other members of the team on special projects and initiatives.
• Update and maintain our corporate entity management database in Diligent Entities with information on legal entities (including the state of incorporation, qualifications to do business, organizational structure), entity officers and board of directors, and corporate records for such entities.

Experience

· A minimum of 8-10 years paralegal experience focusing on corporate governance, including business licensing, and entity management at an in-house legal department and/or law firm including significant experience managing corporate books and records.

• Familiarity with U.S. and international legal and regulatory environments.

· Experience in drafting corporate documents, including board and shareholder resolutions.

Skills Required

• Superior project management and organizational skills, with a focus on continuous process improvement.
• Excellent communication skills, both written and oral, to communicate with attorneys and senior executives.
• Keen attention to detail and exceptional proofreading skills.
• Ability to manage multiple requests, assess priorities, and achieve solutions under deadlines, with minimal direct supervision and commitment to being highly responsive.
• Strong collaboration skills to align legal support with business objectives in a dynamic environment and thrive in a collegial team environment committed to business enablement.
• Proven resourcefulness in tackling complex issues, with a knack for creative problem-solving to meet business goals.
• Enthusiasm and a deep interest in leveraging AI tools and technologies to drive efficiency, accuracy, and innovation in legal entity management and compliance processes. Experience using these tools and technologies for this function is highly desirable.
• Proficiency in using entity management software, in particular, Diligent Entities.

· Proficiency with Windows and MS Office applications (Word, Excel, PowerPoint, Outlook, Internet, SharePoint, etc.).

· Proficiency in English and additional language skills beneficial but not required.

Job Type: Full-time

Schedule:

• Day shift

Work Location: In person