Company Secretary

Job Description

The responsibilities of a company secretary include: Assist senior management Making sure a board of directors has the right guidance and tools to execute its legal obligations to shareholders is an important responsibility of a company secretary. The board of directors cannot function without the corporate secretary, who also has a big impact on corporate governance. A competent company secretary ensures the board is conducting processes that adhere to prevailing legal and regulatory requirements. To effectively convey and interpret laws and legal judgements to CEOs, board members and stakeholders, corporate secretaries are often skilled in communication and law. It is important to maintain confidentiality when handling confidential information. Keep company records Maintaining records is a vital duty for almost all company secretaries. They are in charge of the content of the meeting minutes and ensure they accurately reflect the decisions of the board of directors. Maintaining statutory documents like statutory registers, statutory books, annual returns and annual reports and ensuring regulatory compliance, are part of this responsibility. They also often handle shareholder meetings and communications with stakeholders regarding updates, mergers and changes in share capital. Related: How To Take Meeting Minutes: a Complete Guide With Examples Manage board activities The corporate secretary organises and coordinates board meetings and committee meetings to ensure their effectiveness. This includes setting agendas, ensuring participation and handling follow-ups. Company secretaries may also oversee annual general meetings (AGMs), preparing reports and ensuring that the Companies Act requirements are fulfilled. Provide guidance to board members A company secretary's duties may include advising on corporate law, governance practices, risk management and organisational structure. Responsibilities can extend to providing induction and ongoing professional development to board members and overseeing governance issues within the organisation.