Company Secretary

Manager, Legal & Regulatory [Company Secretary]

Primary Responsibilities

• Drafting the board / shareholder meetings’ minutes
• Arranging and recording share allotments and share transfers
• Preparing statutory forms and annual returns and ensuring that statutory company forms and records are filed within the deadlines
• Amending the chartered documents of the group companies
• Arranging and recording the appointment and resignation of officers
• Drafting and maintaining template documents for corporate secretarial activities
• Maintain statutory company records for companies on Diligent portal and on Sharepoint / OneDrive
• Producing adhoc reports from Diligent portal
• Assist with the drafting of SOPs and automation of processes
• Preparing the underlying documents and undertaking filings with the corporate affair regulators
• Support in due diligence and capital / debt infusion related activities
• Assisting with the preparation and execution of documents for onshore and offshore companies
• Liaising with operating businesses regarding their corporate secretarial records
• Assisting the organization with compliance with legislation, regulation and industry rules as required
• Producing structure charts in MS power point or other similar applications
• Abreast with the FATCA / CRS / KYC requirements
• Filling out questionnaires for various Group entities, for example, in relation to the Office for National Statistics
• Preparing notes on frequent updates on corporate governance related matters and proposed reforms under the respective company laws

Requirements:

• Associate member of the Institute of Company Secretaries of India
• 3 to 5 years of experience in managing compliances for large groups and complex structures
• Exposure in managing offshore compliances will be preferred
• Professional and accountable who is able to provide timely and accurate responses to inquiries from team members and other stakeholders
• Works well under pressure, can handle multiple tasks and takes ownership to support the team
• Excellent interpersonal skills for working alongside all levels and departments of the organization
• Strong sense of compliance, adherence to processes, effective execution with ownership and accountability.
• Ability to work independently with minimal supervision, as well as in a group with other legal colleagues
• Excellent communication (verbal and written) and organizational skills
• MS Word, Excel, PowerPoint, Diligent, iManage and other corporate records softwares / database