Company Secretary

HNB Engineers Pvt. Ltd

0 years

0 Lacs

Pune/Pimpri-Chinchwad Area

Posted:2 weeks ago| Platform:

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Skills Required

governance compliance reports audits accounting management contracts analyze leadership drafting excel powerpoint

Work Mode

On-site

Job Type

Full Time

Job Description

Roles and Responsibilities:

Secretarial Function:
Company Incorporation: Handle the incorporation process for Private and Public Limited Companies.
Corporate Governance and Compliance: Amend the Memorandum and Articles of Association. Draft and manage notices, agendas, minutes, Directors’ Reports, and Annual Returns. Organize and document Board and Committee Meetings, including AGM and EGM proceedings. Ensure timely filing of Annual and Event-based compliances with the Registrar of Companies (ROC). Conduct due diligence for Secretarial Compliance for audits and banks. Maintain and update statutory registers. Manage auditor appointments, ratifications, and changes.
Regulatory Compliance and Liaison: Ensure compliance with KYC norms for companies and directors. Draft and update corporate policies (CSR, Anti-Sexual Harassment, etc.) and ensure adherence. Respond to ROC notices and filings as required. Collaborate with accounting teams to ensure compliance under the Companies Act, 2013. Stay updated on regulatory and legislative changes to ensure alignment.

Legal Function:
Contract and Agreement Management: Draft and review agreements for loans, contracts, and services.
Property Document Review: Analyze technicalities of property-related documentation.
Legal Compliance: Draft responses to notices and maintain a detailed record for company archives. Coordinate with external advisors, including lawyers and auditors.
Document Control: Manage and monitor stamp papers and other legal documentation.

Personal and Behavioral Competencies:

Strong leadership and staff motivation skills.
Results-oriented with a proactive and self-motivated approach to tasks.
Expertise in drafting and document preparation.
Proficient in MS Office tools, including Excel, PowerPoint, and Word.

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