Company Secretary and Compliance Officer

Job Description

Company Description Prithvi Exchange (BSE: PRITHVIEXCH) is an RBI-authorized dealer Cat - II foreign exchange company with a robust network of 24 locations across the subcontinent. With 30 years of experience, we provide exceptional service and competitive prices to a diverse clientele, including large multinational corporations, students, and ultra-high net worth individuals. Our company has ambitious aspirations to expand beyond Asia and the Middle East. Role Description This is a full-time on-site role located in Chennai for a Company Secretary and Compliance Officer. The role involves ensuring compliance with SEBI and corporate laws, managing regulatory filings, maintaining statutory books, and facilitating board meetings. Additional responsibilities include monitoring changes in relevant legislation and the regulatory environment, providing guidance on corporate governance, and handling communication with stakeholders and regulatory authorities. Qualifications A registered company secretary with membership number from ICSI. Experience in a listed company (preferably 1 to 3 years) Good verbal and written communication skills. Interpersonal skills and the ability to work with people at all levels. Influencing skills, Independent, proactive and attention to details Excellent organization and time management. An ability to take initiative. A flexible and practical approach to work. Discretion when handling confidential information Maintain a diplomatic approach towards issues. Confidence to provide support to high-profile company staff and board members. Responsibilities Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points. Ensure compliance with Companies Act, 2013, SEBI (LODR), PIT regulations, SAST regulations and other applicable rules and regulations Ensure timely payment of dividend to shareholders and timely compliances related to dividend payment Compliances related to IEPF Maintain SDD software Provide legal, financial, and/or strategic advice during and outside of meetings. Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee. Maintain statutory books, including registers of members, directors, and secretaries. Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders. Liaise with external regulators and advisers such as lawyers and auditors. Implement processes or systems to ensure good management of the organization. Manage contractual agreements with suppliers and customers.