8 Billing Reconciliation Jobs

The position of MEP Engineer - Commercial Projects at KVAT & Co involves leading a team to oversee CAPEX Infrastructure Audit Projects with a primary focus on Quality Validation, Cost Optimization, Interim/ Finishing Checks, and Detailed Reporting. As an MEP Engineer, you will play a crucial role in ensuring that all aspects of the project meet the highest quality standards, from plumbing lines to lighting fixtures. If you are passionate about delivering sustainable value in high-scale commercial spaces, this role is tailor-made for you. Your key responsibilities will include conducting interim site visits for in-progress validation, reviewing and validating finishing activities, performing billing validation and BOQ reconciliation, leading detailed snag reporting with evidence, coordinating with the Project Management Consultant (PMC) for technical oversight, and ensuring compliance with safety and quality standards in MEP installations. You will also be responsible for stakeholder coordination, project planning, on-site auditing, compliance monitoring, report preparation, documentation, MIS generation, process improvement, risk mitigation, and cost optimization. In addition to the core responsibilities, you will also be involved in conducting snagging and de-snagging of project areas, inspecting layouts for adherence to guidelines, supporting clients in developing ESG-compliant products and services, preparing project proposals and client presentations, traveling to project sites for assessments, training new joiners, and participating in high-level client meetings. The ideal candidate for this position should have a B.Tech/B.E. degree in Mechanical/Electrical Engineering with a specialization in MEP, along with a minimum of 6 years of experience in MEP works. Essential skills include expertise in MEP design & execution standards, knowledge of BOQs, billing reconciliation, and cost control, proficiency in snag reporting using digital tools, and excellent stakeholder management and project coordination abilities. By joining KVAT & Co, you will have the opportunity to work on high-profile commercial projects across India, gain exposure to critical assignments in the Civil/CAPEX/Infrastructure domain, contribute to cost savings, quality assurance, and risk management, collaborate with industry-leading teams, and grow professionally through hands-on audits, reporting, and consulting work. If you are ready to lead with precision and passion, and be a guardian of trust, quality, and lasting impressions, please send your resume to pranali.t@kvatco.co.in.,

Key Responsibilities: Billings & Invoicing: Prepare and verify the bills, invoices, and progress payments for projects in accordance with contractual terms. Review and analyze the contractor's work and validate billing claims to ensure accuracy. Create accurate and timely invoices for ongoing projects, ensuring all work completed is billed according to the terms of the contract. Assist in creating progress billing, final billing, and variation orders in alignment with the project's schedule and progress. Documentation & Record Keeping: Maintain and manage all project documentation related to billing, including contracts, progress reports, purchase orders, and invoices. Ensure that all records are updated and maintained in compliance with company policies and regulatory standards. Monitor and track project costs against budget and ensure that billing reflects actual costs incurred. Quantity Surveying & Cost Management: Work closely with the Quantity Surveyor to determine the quantities and types of work completed. Assist in calculating work completed on-site and correlate the measurements with the appropriate billing entries. Ensure proper costing of the project is done according to the approved estimates and scope of work. Monitor changes to the project scope, and incorporate these changes into the billing system. Project Coordination: Collaborate with project managers to ensure all work is captured in the billing process. Review and verify the materials, labor, and overheads as per the project cost estimate. Communicate with clients, vendors, and subcontractors to gather required documentation for billing purposes. Ensure that the appropriate financial data is provided to finance teams for budgeting, forecasting, and reporting. Change Order Management: Review and manage any change orders, variations, or additional work requirements, ensuring they are incorporated into the billing process accurately. Ensure proper documentation and approval of changes before updating invoices or billing schedules. Billing Reconciliation: Reconcile project billing with accounts payable/receivable to ensure accuracy and minimize discrepancies. Monitor payment receipts and follow up with clients on overdue or unpaid invoices. Handle disputes and queries related to billing, working with clients to resolve any issues promptly. Reporting & Compliance: Prepare periodic billing reports for internal and external stakeholders, summarizing invoicing, costs, and payments. Ensure compliance with tax regulations and contract terms in all billing processes. Support audits, financial reviews, and project financial assessments as required. Required Qualifications: Bachelor's degree in Civil Engineering , Mechanical Engineering , or related field. Proven experience (3-5 years) in a Billing Engineer or similar role, preferably in construction, infrastructure, or engineering projects. Strong knowledge of contractual terms , billing practices , and cost management . Experience with construction project management software (e.g., Primavera , MS Project , ERP systems ). Proficient in Microsoft Office (Excel, Word, and PowerPoint), with excellent knowledge of Excel for managing billing data and cost tracking. Knowledge of construction estimating , quantity surveying , and project documentation . Preferred Qualifications: Experience in working with large-scale infrastructure or commercial construction projects. Certification or training in Quantity Surveying or Cost Engineering . Familiarity with AutoCAD , Revit , or other design software for verifying quantities and measurements. Certifications such as RICS (Royal Institution of Chartered Surveyors) or AACE (Association for the Advancement of Cost Engineering) can be an added advantage.

Able to take joint records and can make bills as per drawings.Responsibilities: Able to take accurate joint measurements and records of completed work, quantities, and materials on site, coordinating with site teams and client representatives. Validate site measurements against project drawings and specifications. Prepare precise bills and invoices as per drawings, contract terms, and agreed-upon rates for various stages of the project (e.g., interim bills, final bills). Conduct quantity surveying and estimation based on architectural and structural drawings. Prepare and submit variation claims and extra work bills, ensuring proper documentation and justification. Reconcile bills with clients and contractors, addressing any discrepancies or queries. Assist in the preparation of cash flow statements and budgetary reports. Maintain comprehensive records of all billing-related documentation, including measurement sheets, drawing revisions, and client approvals. Ensure timely submission of bills and follow up on payments. Collaborate closely with the project management, site execution, and finance teams to ensure smooth billing processes. Review contractor bills and ensure their accuracy and compliance with sub-contract agreements. Stay updated with project progress, changes in scope, and relevant contractual clauses impacting billing. Location: Delhi NCR,Bangalore,Chennai,Pune,Kolkata,Ahmedabad,Mumbai,Hyderabad

You will be performing the role of client finance and accounting at the site and will be responsible for the the financial services scope and responsibility defined in the Property Management Services agreement with client. Your key deliverables will be to: Responsible for Submission of MIS & Reports as per SLA's to respective stakeholders Preparation and submission of Monthly MMR taking input from each departments Adding Daily reports In DMR in Overview Tracking, Assigning and Closures of PPM in evolution Imprest handling at site To coordinate with EM for maintaining various trackers maintained at site. To coordinate with various section heads for following up for closing pending Complaints and preparing reports for delay in closing. To maintain record of various communication with external bodies and monitor them for reminders on case basis. Any other task responsibility assigned by the management time to time Reporting: You will be reporting to the Estate Manager. Sound like you Here is what were looking for: Being Analytical and Meticulous Asset Performance Report You must pay attention to detail and have excellent accounting and financial management knowledge and skills. Possess the ability to collate information into the system and maintain it in the record books. Qualifications You will have a Degree Diploma with relevant educational background in with min 2-3 years of work experience.

To manage and ensure timely preparation, submission, and reconciliation of all billingrelated activities, including O&M services, additional works, and supplied materials, while ensuring compliance with statutory requirements and internal controls. Required Candidate profile Phone No.- 6364836500 Walk-in Detail Mon.-Fri. Time: 11:30AM-4:30PM Venue: Apollo Power Systems Pvt Ltd, #31st, 1st , Main Rd., 1st Floor, Chamarajpet, Bangalore-560018 (Land Mark: Near Prakesh Caf)

Location: Gurgaon / Faridabad Experience Required: 5+ Years Department: Finance / Logistics Operations Employment Type: Contractual (3 Months or Project-Based) Working Days: 6 Days a Week Job Summary: We are seeking an experienced Senior Billing Executive Trip Validation on a contractual basis to manage trip-level billing accuracy and process compliance. The candidate will be responsible for validating field data, ensuring accurate documentation, and coordinating with multiple teams to support billing and reconciliation functions for transport and logistics operations. Key Responsibilities: Validate trip logs/sheets for distance, timing, routes, and fuel usage Review all relevant supporting documents including PODs, toll slips, fuel receipts, and GPS data Reconcile trip records with dispatch and route plans before sending to accounts Liaise with transport teams, drivers, and field personnel for data clarification Ensure accurate and timely billing summaries are shared with the finance team Maintain error-free documentation and records for internal audits or client reporting. Identify discrepancies and flag repeated issues for corrective action Assist with compliance tracking and process improvement across the billing cycle Candidate Requirements: Graduate in Commerce, Accounting, or Logistics Minimum 5 years of experience in transport billing, logistics trip validation, or dispatch audit Proficient in Excel , and familiar with TMS/ERP platforms Strong attention to detail and documentation accuracy Excellent coordination and communication skills Open to a contractual assignment and based in or near Gurgaon or Faridabad

Job Summary: The Billing Specialist is responsible for overseeing and managing the billing processes for construction projects. This includes generating accurate invoices, tracking payments, and ensuring compliance with contract terms and project budgets. The role requires a high level of attention to detail, proficiency in construction-related billing systems, and strong communication skills to collaborate with project managers, contractors, and clients. Key Responsibilities: 1. Invoice Preparation: o Create accurate billing documents based on completed work, progress milestones, or agreed-upon billing schedules. o Ensure that billing reflects the terms of the contracts and agreements with clients or subcontractors. o Coordinate with project managers to gather data for billing purposes, including project status, materials, labour, and change orders. 2. Review Contracts and Change Orders: o Analyse project contracts to ensure billing aligns with the scope of work and agreed terms. o Process change orders, ensuring they are incorporated into the billing and invoicing systems in a timely manner. 3. Client Communication: o Serve as a point of contact for clients regarding billing inquiries and discrepancies. o Collaborate with clients to resolve payment issues, disputes, or questions about invoices. 4. Payment Tracking: o Monitor and track payments from clients, ensuring invoices are paid on time. o Maintain accurate records of outstanding and paid invoices. o Follow up with clients on overdue payments and assist with collections when necessary. 5. Billing Reconciliation: o Reconcile billing records with accounting systems to ensure all financial data is accurate. o Ensure that all billable work is captured and invoiced correctly. 6. Reporting and Documentation: o Prepare reports related to billing status, unpaid invoices, and any financial discrepancies for project managers and senior leadership. o Maintain organized and up-to-date records of all invoices and billing-related documents. 7. Compliance and Regulatory Knowledge: o Ensure all billing practices comply with relevant industry standards, tax laws, and regulations related to construction and contracting. o Stay updated on any legal changes that may affect billing processes. 8. Collaboration with Internal Teams: o Work closely with the accounting and finance teams to ensure accurate financial reporting. o Coordinate with project managers to stay informed of any changes in project timelines or costs that may impact billing. 9. Software and Systems Management: o Utilize construction management software (e.g., Procure, Builder trend) and accounting software (e.g., QuickBooks, Sage) to generate and track billing documents. o Ensure the accuracy of data entered into these systems. Skills and Qualifications: Education: High school diploma or equivalent required; a degree in accounting, finance, or business is preferred. Experience: 2-3 years of experience in construction billing, accounting, or project coordination. Technical Skills: Familiarity with construction management software, accounting software, and Excel. Knowledge: Strong understanding of construction billing practices, contracts, and payment schedules. Attention to Detail: High level of accuracy in invoicing and billing practices. Communication Skills: Excellent verbal and written communication skills to handle inquiries and resolve billing issues. Time Management: Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Job Summary: The Billing Specialist is responsible for overseeing and managing the billing processes for construction projects. This includes generating accurate invoices, tracking payments, and ensuring compliance with contract terms and project budgets. The role requires a high level of attention to detail, proficiency in construction-related billing systems, and strong communication skills to collaborate with project managers, contractors, and clients. Key Responsibilities: 1. Invoice Preparation: o Create accurate billing documents based on completed work, progress milestones, or agreed-upon billing schedules. o Ensure that billing reflects the terms of the contracts and agreements with clients or subcontractors. o Coordinate with project managers to gather data for billing purposes, including project status, materials, labour, and change orders. 2. Review Contracts and Change Orders: o Analyse project contracts to ensure billing aligns with the scope of work and agreed terms. o Process change orders, ensuring they are incorporated into the billing and invoicing systems in a timely manner. 3. Client Communication: o Serve as a point of contact for clients regarding billing inquiries and discrepancies. o Collaborate with clients to resolve payment issues, disputes, or questions about invoices. 4. Payment Tracking: o Monitor and track payments from clients, ensuring invoices are paid on time. o Maintain accurate records of outstanding and paid invoices. o Follow up with clients on overdue payments and assist with collections when necessary. 5. Billing Reconciliation: o Reconcile billing records with accounting systems to ensure all financial data is accurate. o Ensure that all billable work is captured and invoiced correctly. 6. Reporting and Documentation: o Prepare reports related to billing status, unpaid invoices, and any financial discrepancies for project managers and senior leadership. o Maintain organized and up-to-date records of all invoices and billing-related documents. 7. Compliance and Regulatory Knowledge: o Ensure all billing practices comply with relevant industry standards, tax laws, and regulations related to construction and contracting. o Stay updated on any legal changes that may affect billing processes. 8. Collaboration with Internal Teams: o Work closely with the accounting and finance teams to ensure accurate financial reporting. o Coordinate with project managers to stay informed of any changes in project timelines or costs that may impact billing. 9. Software and Systems Management: o Utilize construction management software (e.g., Procure, Builder trend) and accounting software (e.g., QuickBooks, Sage) to generate and track billing documents. o Ensure the accuracy of data entered into these systems. Skills and Qualifications: Education: High school diploma or equivalent required; a degree in accounting, finance, or business is preferred. Experience: 2-3 years of experience in construction billing, accounting, or project coordination. Technical Skills: Familiarity with construction management software, accounting software, and Excel. Knowledge: Strong understanding of construction billing practices, contracts, and payment schedules. Attention to Detail: High level of accuracy in invoicing and billing practices. Communication Skills: Excellent verbal and written communication skills to handle inquiries and resolve billing issues. Time Management: Ability to prioritize tasks and meet deadlines in a fast-paced environment.