3 Billing Reconciliation Jobs

Location: Gurgaon / Faridabad Experience Required: 5+ Years Department: Finance / Logistics Operations Employment Type: Contractual (3 Months or Project-Based) Working Days: 6 Days a Week Job Summary: We are seeking an experienced Senior Billing Executive Trip Validation on a contractual basis to manage trip-level billing accuracy and process compliance. The candidate will be responsible for validating field data, ensuring accurate documentation, and coordinating with multiple teams to support billing and reconciliation functions for transport and logistics operations. Key Responsibilities: Validate trip logs/sheets for distance, timing, routes, and fuel usage Review all relevant supporting documents including PODs, toll slips, fuel receipts, and GPS data Reconcile trip records with dispatch and route plans before sending to accounts Liaise with transport teams, drivers, and field personnel for data clarification Ensure accurate and timely billing summaries are shared with the finance team Maintain error-free documentation and records for internal audits or client reporting. Identify discrepancies and flag repeated issues for corrective action Assist with compliance tracking and process improvement across the billing cycle Candidate Requirements: Graduate in Commerce, Accounting, or Logistics Minimum 5 years of experience in transport billing, logistics trip validation, or dispatch audit Proficient in Excel , and familiar with TMS/ERP platforms Strong attention to detail and documentation accuracy Excellent coordination and communication skills Open to a contractual assignment and based in or near Gurgaon or Faridabad

Job Summary: The Billing Specialist is responsible for overseeing and managing the billing processes for construction projects. This includes generating accurate invoices, tracking payments, and ensuring compliance with contract terms and project budgets. The role requires a high level of attention to detail, proficiency in construction-related billing systems, and strong communication skills to collaborate with project managers, contractors, and clients. Key Responsibilities: 1. Invoice Preparation: o Create accurate billing documents based on completed work, progress milestones, or agreed-upon billing schedules. o Ensure that billing reflects the terms of the contracts and agreements with clients or subcontractors. o Coordinate with project managers to gather data for billing purposes, including project status, materials, labour, and change orders. 2. Review Contracts and Change Orders: o Analyse project contracts to ensure billing aligns with the scope of work and agreed terms. o Process change orders, ensuring they are incorporated into the billing and invoicing systems in a timely manner. 3. Client Communication: o Serve as a point of contact for clients regarding billing inquiries and discrepancies. o Collaborate with clients to resolve payment issues, disputes, or questions about invoices. 4. Payment Tracking: o Monitor and track payments from clients, ensuring invoices are paid on time. o Maintain accurate records of outstanding and paid invoices. o Follow up with clients on overdue payments and assist with collections when necessary. 5. Billing Reconciliation: o Reconcile billing records with accounting systems to ensure all financial data is accurate. o Ensure that all billable work is captured and invoiced correctly. 6. Reporting and Documentation: o Prepare reports related to billing status, unpaid invoices, and any financial discrepancies for project managers and senior leadership. o Maintain organized and up-to-date records of all invoices and billing-related documents. 7. Compliance and Regulatory Knowledge: o Ensure all billing practices comply with relevant industry standards, tax laws, and regulations related to construction and contracting. o Stay updated on any legal changes that may affect billing processes. 8. Collaboration with Internal Teams: o Work closely with the accounting and finance teams to ensure accurate financial reporting. o Coordinate with project managers to stay informed of any changes in project timelines or costs that may impact billing. 9. Software and Systems Management: o Utilize construction management software (e.g., Procure, Builder trend) and accounting software (e.g., QuickBooks, Sage) to generate and track billing documents. o Ensure the accuracy of data entered into these systems. Skills and Qualifications: Education: High school diploma or equivalent required; a degree in accounting, finance, or business is preferred. Experience: 2-3 years of experience in construction billing, accounting, or project coordination. Technical Skills: Familiarity with construction management software, accounting software, and Excel. Knowledge: Strong understanding of construction billing practices, contracts, and payment schedules. Attention to Detail: High level of accuracy in invoicing and billing practices. Communication Skills: Excellent verbal and written communication skills to handle inquiries and resolve billing issues. Time Management: Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Job Summary: The Billing Specialist is responsible for overseeing and managing the billing processes for construction projects. This includes generating accurate invoices, tracking payments, and ensuring compliance with contract terms and project budgets. The role requires a high level of attention to detail, proficiency in construction-related billing systems, and strong communication skills to collaborate with project managers, contractors, and clients. Key Responsibilities: 1. Invoice Preparation: o Create accurate billing documents based on completed work, progress milestones, or agreed-upon billing schedules. o Ensure that billing reflects the terms of the contracts and agreements with clients or subcontractors. o Coordinate with project managers to gather data for billing purposes, including project status, materials, labour, and change orders. 2. Review Contracts and Change Orders: o Analyse project contracts to ensure billing aligns with the scope of work and agreed terms. o Process change orders, ensuring they are incorporated into the billing and invoicing systems in a timely manner. 3. Client Communication: o Serve as a point of contact for clients regarding billing inquiries and discrepancies. o Collaborate with clients to resolve payment issues, disputes, or questions about invoices. 4. Payment Tracking: o Monitor and track payments from clients, ensuring invoices are paid on time. o Maintain accurate records of outstanding and paid invoices. o Follow up with clients on overdue payments and assist with collections when necessary. 5. Billing Reconciliation: o Reconcile billing records with accounting systems to ensure all financial data is accurate. o Ensure that all billable work is captured and invoiced correctly. 6. Reporting and Documentation: o Prepare reports related to billing status, unpaid invoices, and any financial discrepancies for project managers and senior leadership. o Maintain organized and up-to-date records of all invoices and billing-related documents. 7. Compliance and Regulatory Knowledge: o Ensure all billing practices comply with relevant industry standards, tax laws, and regulations related to construction and contracting. o Stay updated on any legal changes that may affect billing processes. 8. Collaboration with Internal Teams: o Work closely with the accounting and finance teams to ensure accurate financial reporting. o Coordinate with project managers to stay informed of any changes in project timelines or costs that may impact billing. 9. Software and Systems Management: o Utilize construction management software (e.g., Procure, Builder trend) and accounting software (e.g., QuickBooks, Sage) to generate and track billing documents. o Ensure the accuracy of data entered into these systems. Skills and Qualifications: Education: High school diploma or equivalent required; a degree in accounting, finance, or business is preferred. Experience: 2-3 years of experience in construction billing, accounting, or project coordination. Technical Skills: Familiarity with construction management software, accounting software, and Excel. Knowledge: Strong understanding of construction billing practices, contracts, and payment schedules. Attention to Detail: High level of accuracy in invoicing and billing practices. Communication Skills: Excellent verbal and written communication skills to handle inquiries and resolve billing issues. Time Management: Ability to prioritize tasks and meet deadlines in a fast-paced environment.