Adharshila Power

Reporting To : Managing Director (M.D.) / Director / HR. Manager Job Overview: The Billing Executive will be responsible for managing and executing all billing-related activities for MEP (Mechanical, Electrical, Plumbing, HVAC) projects. The role requires accuracy, integrity, and coordination with various project and procurement teams to ensure timely and correct invoicing, financial documentation, and client communication. Key Responsibilities: Billing Preparation & Verification Prepare and verify running bills and final bills for MEP works including HVAC, Electrical, Plumbing, etc. Check subcontractor bills against work progress, contract terms, and purchase orders. Ensure timely billing cycles to maintain healthy cash flow and avoid project delays. Documentation & Record Keeping Maintain updated billing records including BOQs, Work Orders, Purchase Orders, and measurement sheets. Safekeep tax invoices, delivery challans, and client correspondence for accounting purposes. Maintain both digital and physical filing systems for all billing and procurement documents. Coordination & Communication Liaise with Project Managers, Site Engineers, and the Purchase Team to collect timely measurement sheets and billing-related data. Ensure smooth coordination between billing, procurement, and execution teams. Communicate with clients and vendors for clarifications and dispute resolution related to invoicing. Reconciliation & Compliance Compare supplier tax invoices with delivery challans and material receipt records. Prepare monthly reconciliation statements for management review. Track material movement to ensure accurate billing and prevent duplication.