Billing Engineer

Key Responsibilities:

• Billings & Invoicing:

• Prepare and verify the bills, invoices, and progress payments for projects in accordance with contractual terms.
• Review and analyze the contractor's work and validate billing claims to ensure accuracy.
• Create accurate and timely invoices for ongoing projects, ensuring all work completed is billed according to the terms of the contract.
• Assist in creating progress billing, final billing, and variation orders in alignment with the project's schedule and progress.

• Documentation & Record Keeping:

• Maintain and manage all project documentation related to billing, including contracts, progress reports, purchase orders, and invoices.
• Ensure that all records are updated and maintained in compliance with company policies and regulatory standards.
• Monitor and track project costs against budget and ensure that billing reflects actual costs incurred.

• Quantity Surveying & Cost Management:

• Work closely with the

  Quantity Surveyor

  to determine the quantities and types of work completed.
• Assist in calculating work completed on-site and correlate the measurements with the appropriate billing entries.
• Ensure proper costing of the project is done according to the approved estimates and scope of work.
• Monitor changes to the project scope, and incorporate these changes into the billing system.

• Project Coordination:

• Collaborate with project managers to ensure all work is captured in the billing process.
• Review and verify the materials, labor, and overheads as per the project cost estimate.
• Communicate with clients, vendors, and subcontractors to gather required documentation for billing purposes.
• Ensure that the appropriate financial data is provided to finance teams for budgeting, forecasting, and reporting.

• Change Order Management:

• Review and manage any change orders, variations, or additional work requirements, ensuring they are incorporated into the billing process accurately.
• Ensure proper documentation and approval of changes before updating invoices or billing schedules.

• Billing Reconciliation:

• Reconcile project billing with accounts payable/receivable to ensure accuracy and minimize discrepancies.
• Monitor payment receipts and follow up with clients on overdue or unpaid invoices.
• Handle disputes and queries related to billing, working with clients to resolve any issues promptly.

• Reporting & Compliance:

• Prepare periodic billing reports for internal and external stakeholders, summarizing invoicing, costs, and payments.
• Ensure compliance with tax regulations and contract terms in all billing processes.
• Support audits, financial reviews, and project financial assessments as required.

Required Qualifications:

• Bachelor's degree in

  Civil Engineering

  ,

  Mechanical Engineering

  , or related field.
• Proven experience (3-5 years) in a

  Billing Engineer

  or similar role, preferably in construction, infrastructure, or engineering projects.
• Strong knowledge of

  contractual terms

  ,

  billing practices

  , and

  cost management

  .
• Experience with

  construction project management software

  (e.g.,

  Primavera

  ,

  MS Project

  ,

  ERP systems

  ).
• Proficient in Microsoft Office (Excel, Word, and PowerPoint), with excellent knowledge of

  Excel for managing billing data

  and cost tracking.
• Knowledge of

  construction estimating

  ,

  quantity surveying

  , and

  project documentation

  .

Preferred Qualifications:

• Experience in working with large-scale infrastructure or commercial construction projects.
• Certification or training in

  Quantity Surveying

  or

  Cost Engineering

  .
• Familiarity with

  AutoCAD

  ,

  Revit

  , or other design software for verifying quantities and measurements.

• Certifications

  such as

  RICS (Royal Institution of Chartered Surveyors)

  or

  AACE (Association for the Advancement of Cost Engineering)

  can be an added advantage.