Billing & Accounts Administrator (AP/AR)

Own Telelink’s end-to-end billing and collections cycle and keep cashflow smooth. You’ll raise accurate invoices, manage accounts payable/receivable, reconcile bank feeds, and provide clean month-end numbers so the team can move fast.

• Billing & Invoicing

• Generate sales invoices from CRM/work orders; maintain price lists & contract terms.
• Issue credits/adjustments; ensure GST/BAS compliance and correct chart coding.

• Accounts Receivable

• Allocate receipts, monitor ageing, follow up overdue accounts, and manage payment plans.
• Reduce DSO through proactive reminders and clear dispute resolution.

• Accounts Payable

• Process supplier invoices & expenses, match to POs, schedule payments, maintain vendor records.

• Banking & Reconciliations

• Daily bank feed reconciliation; investigate variances; maintain petty cash/corporate cards.

• Reporting & Compliance

• Weekly AR/AP summaries, cashflow forecasts, month-end journals and accruals.
• Support BAS preparation with external accountant; maintain audit-ready records.

• Process & Systems

• Improve billing workflows and approval paths; document SOPs.
• Keep finance data in sync between

  Xero/MYOB

  (or equivalent) and the CRM.

• Internal & Customer Support

• Be the first point of contact for invoice queries; support Sales/Projects with quote-to-cash hygiene.

• Invoice accuracy ≥ 99%
• DSO trending down and within target
• AR >60 days < 5% of total AR
• AP processed on time (100% by due date)
• Month-end close completed within 5 business days

• 2–4+ years in billing, AR/AP, or accounts admin (SMB environment ideal).
• Proficient with

  Xero or MYOB

  ,

  Excel/Google Sheets

  ; comfortable with CRMs (HubSpot/Zoho/Salesforce).
• Solid understanding of GST/BAS, credit control, and reconciliations.
• High attention to detail, confidentiality, and customer-friendly communication.
• Nice to have: telecom/IT services experience; exposure to recurring/subscription billing.

• Cert IV in Accounting & Bookkeeping (or similar) preferred; equivalent experience considered.
• Police check/working with vulnerable people clearance (or willingness to obtain) appreciated.

• Stable, long-standing Adelaide business (40+ years) with supportive team.
• Flexible hours and hybrid work options.
• Training on our systems and products; clear processes and room to improve them.