Bid Management Associate

Role & responsibilities

1. RFP Research study and analysis for Financial Sector Tenders from the Notification E-mails/Major Procurement Portals/Google for all the domestic/Global tenders and Gem E-Procurement

2. Shearing the key details of the Selected/Relevant tenders with the Management

3. Preparation of Tender/Empanelment Application, Quotation Letters and any other response to be submitted to the Client. (That Includes -

a. Preparation of Draft Application

b. Coordinate with cross functional teams and inputs from key stakeholders to gather the best data.

c. Follow-up with the other relevant documents required for the applications

d. Follow-up with the Managing Partners/Partners for Final Go Ahead on Application and Quotation

e. Make all the arrangements to submit Online/Offline Application

f. If it is an offline submission for the other branch location than coordination with the respective

branch and follow-up for timely submission.

4. Database Management for following -

a. Sector/Industry/Assignment wise list of clients

b. Tailor made data as per the requirement of the Partners/Marketing/Execution Team

c. Details of TRC Staff and Partners for tender application

5. Profile Updation on time-to-time basis and also preparation of Tailor-made profile based on the need of Partners/Marketing Team CV updation of proposed team in accordance with the customised proposal

7. Follow-Ups and maintaining various trackers:

a. EMD Deposits (With Internal Team and Clients)

b. Tender Results

c. Cost Sheet (as per ICAI guidelines)

d. Completion/Experience Certificate from time to time

8 Registration on the Procurement portals for the Clients as and when required

Preferred candidate profile

Manage the end-to-end bid process.

• Preparation of Tender/Empanelment Application, Quotation Letters and any other response to be submitted to the Client.

• Expertise in Gem Bidding

• Coordinate with cross-functional teams and inputs from key stakeholders to gather the best data.

• Contributing to the written proposal/RFP - both in terms of content (Eligibility and Evaluation criteria) and presentation

• Ensure timescales are achieved at each step of the bid process, including all internal governance, while

taking the initiative in setting realistic deadlines.

• Demonstrate the ability to bring innovation to the framing and structuring of RFPs, Proposals, and other presentations/profiles

• Implement standardized processes for all aspects of bid/proposal operations.

Requirements:

• Demonstrable experience in working on large and complex bids as a Bid Manager

• Strong organizational, facilitation, and project management skills

• Determined and enthusiastic in bringing pursuits to a successful closure

• Highly credible with the ability to influence both internally with colleagues, and externally with clients and

partners.

• Advanced MS Word /MS Excel (advanced)/ Powerpoint skills, Administrative & Writing Skills

• Excellent written/spoken English with strong business writing