Back Office Executive – Legal

Job Title: Back Office Executive – Legal & Compliance

Job Type: Full-Time | Office-Based

Location: Mohali

Position Overview: We are seeking a meticulous and well-organized Back Office Executive with a dual academic background in Law and Commerce to support our legal, compliance, and documentation functions. This role will primarily involve paperwork organization for legal matters, record-keeping, and coordination with internal and external stakeholders. The ideal candidate will have a sharp eye for detail, strong communication skills, and the ability to manage multiple legal and administrative tasks efficiently.

Key Responsibilities:

• Legal Documentation & Paperwork Management - Organize, maintain, and update all legal case files, agreements, contracts, and compliance-related documents.
• Ensure timely retrieval and submission of legal documents when required.
• Maintain a central archive (physical and digital) for all legal and corporate records.
• Verify completeness, accuracy, and compliance of all documentation.
• Coordination & Communication - Act as the first point of contact for legal and compliance-related coordination with lawyers, consultants, clients, government offices, and other stakeholders.
• Schedule and manage appointments, hearings, and meetings for legal representatives or management.
• Provide timely updates to management on pending matters and follow-ups.
• Compliance & Record-Keeping - Maintain updated statutory and regulatory compliance records for the company.
• Track deadlines for filings, renewals, court submissions, and other legal commitments.
• Assist in preparing supporting documents for audits, inspections, and due diligence exercises.
• Back Office Operations - Handle incoming and outgoing correspondence related to legal and compliance matters.
• Prepare and maintain reports, summaries, and trackers for all ongoing matters.
• Support finance and accounts teams with contract-related billing, payment terms, and compliance clauses.
• Ensure confidentiality and security of sensitive legal and commercial information.

Qualifications & Skills

Educational Qualifications:

• Bachelor’s Degree in Law (LLB) – mandatory.
• Bachelor’s Degree in Commerce (B.Com) – preferred for understanding commercial and financial aspects of legal documents.

Experience:

• 0–3 years of experience in a legal back office, law firm, corporate legal department, or compliance role.
• Fresh graduates with strong internship experience may also apply.

Skills & Competencies:

• Strong understanding of basic legal concepts, contract structure, and compliance frameworks.
• Proficiency in MS Office (Word, Excel, PowerPoint) and basic document management tools.
• Excellent organizational skills with high attention to detail.
• Good verbal and written communication skills for stakeholder coordination.
• Ability to handle confidential information with integrity and discretion.
• Strong follow-up and time management abilities.
• Work Environment: Office-based role – no remote or field work.
• Regular working hours with occasional extended hours during critical deadlines or hearings.
• Professional and process-driven environment with clear compliance protocols.

Why Join Us?

• Opportunity to combine your legal knowledge with commercial acumen.
• Structured career growth in legal, compliance, and corporate governance.
• Exposure to diverse legal matters, from contracts to compliance filings.
• Supportive team environment with a focus on accuracy, process improvement, and professional ethics.

Job Type: Full-time

Pay: ₹15,000.00 - ₹35,000.00 per month

Work Location: In person