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Growel Softech Pvt Ltd
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Back Office Executive

Back Office Executive

Growel Softech Pvt Ltd

5 years

2 - 4 Lacs

greater kolkata area

Posted:3 weeks ago| Platform:

Apply

Skills Required

integration security software documentation coordination procurement compliance portal pricing authorization finance communication support excel word pdf management

Work Mode

On-site

Job Type

Full Time

Job Description

Job Description: Back Office Executive
Location: KolkataExperience: 2–5 YearsIndustry: System Integration / IT Solutions / Cyber Security / Hardware & SoftwareRole OverviewWe are looking for a Back Office Executive with experience in Government tendering, GeMportal operations, documentation, and coordination. The ideal candidate should have hands-on experience handling tender uploads, bid submissions, vendor registrations, andcommunication with OEMs and internal teams.Key Responsibilities

Tender & Bid Management
Search, identify, and track relevant tenders from GeM, CPP, e-procurement portals,

and state government sites.

Study tender documents, eligibility criteria, and technical requirements.
Ensure timely submission of bids (technical & financial).
Prepare tender documents, compliance sheets, and required attachments.
GeM Portal Operations
Operate and manage GeM portal for bid participation, product listing, OEM mapping,

and order processing.

Upload/update product catalogues, pricing, and documentation as required.
Handle bid queries, RTQs, and clarification responses on GeM.
Documentation & Coordination
Prepare and maintain all tender-related documents:
EMD, BG, vendor registrations
Authorization letters
Technical specifications
Price bids
Coordinate with internal departments (sales, pre-sales, finance, legal) for required

inputs.

Liaise with OEMs for product specifications, authorization, and pricing.
Compliance & Record Keeping
Ensure all submissions meet tender compliance requirements.
Maintain a proper record of submitted bids, awarded tenders, and upcoming

opportunities.

Communication & Vendor Management
Interact with government departments, procurement officials, and vendors.
Respond to tender-related communications and follow up on ongoing bids.
Support in vendor registrations and empanelment processes.

Required Skills & Qualifications

Graduate in any field (MBA or technical background preferred).
1–5 years of experience in Tendering / GeM Portal / E-procurement portals.
Strong knowledge of GeM portal bidding, product listing, and order management.
Good understanding of tender documents, RFPs, RFQs, and compliance structures.
Proficiency in MS Excel, Word, PDF preparation, and documentation.
Attention to detail, time management, and ability to work under deadlines.
Excellent communication and coordination skills.

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Back Office Executive