Back Office Assistant

Requirements

• Must be fluent in Hindi & Gujarati
• Strong communication skills
• Capable of understanding different product orders for IT and chemical products
• Capable of handling orders, dispatch related formalities and managing inventory.
• Capable to clearly and precisely document required data.
• Must have knowledge about generating invoices, eway bills, expense vouchers, cash handling and more.

Responsibilities

• Handle all sales and purchase related orders by recording, verifying, and coordinating with suppliers and customers to ensure accuracy and timely processing.
•  Manage dispatch and receipt of all sales and purchase goods, including proper documentation, tracking, and coordination with logistics for smooth movement of goods.
•  Maintain inventory by monitoring stock levels, ensuring minimum quantity is available , and updating records to prevent shortages or delays.
• Generate invoices, delivery challans, e-way bills, and enter payment and receipt transactions in the system with accuracy and timeliness.
•  Manage expense vouchers, update party ledgers, carry out bank reconciliations, and maintain proper financial records to support day-to-day accounting activities.
• Handle all bank and cash-related transactions, including deposits, withdrawals, and payments, while keeping records organized and up to date.
•  Send out invoices, statements, and payment reminders to clients as per the predefined schedule to support timely collections.
•  Follow up with clients through phone calls and other communication channels to ensure payments are collected within due timelines.
• Carry out  office-related data entry and data collection tasks, maintaining records, preparing reports, and supporting smooth office operations.

Benefits

• Cell phone reimbursement
• Flexible schedule
• Paid sick time
• Paid time off
• Work from the office. Flexibility to work from home on a temporary basis for genuine reasons available after approval.