Asst. Manager/ Executive - Export / Import Logistics For Pharma Co.

1. Export & Import Logistics Operations

• Manage complete logistics activities for pharmaceutical formulations through Air & Sea modes.
• Liaise with freight forwarders, shipping lines, airlines, and CHA to ensure timely booking and smooth movement of consignments.
• Plan shipments based on production schedules,market demand, and customer commitments.

2. Customs Documentation & Compliance

• Prepare, review, and submit accurate shipping and customs documentation (Invoice, Packing List, SDF, ARE-1, COO, BL/AWB, etc.).
• Coordinate with Custom House Agents (CHA) for timely clearances.
• Ensure strict adherence to DGFT, Customs, CDSCO, ADC and other regulatory guidelines applicable to pharma exports/imports.

3. Regulatory & Pharma-Specific Requirements

• Handle ADC (Assistant Drug Controller) clearance and ensure compliance with regulatory norms for formulations and APIs.
• Maintain awareness of pharma-specific international trade regulations (temperature-controlled shipments, dangerous goods regulations, GMP compliance).
• Ensure product dispatches meet quality,regulatory, and documentation standards for global customers.

4. Shipment Execution & Tracking

• Schedule dispatches in line with customer POs, market deadlines, and tender requirements.
• Track shipments end-to-end and provide real-time updates to stakeholders.
• Maintain records of all shipments for audit and compliance purposes.

• 5. Freight & Cost Optimization

• Ensure contracts with forwarders/shipping lines are aligned with company objectives.
• Monitor freight invoices and resolve discrepancies with vendors.

6. Export Incentives & EXIM Functions

Handle advance licenses, EPCG, Duty Drawback, MEIS/RODTEP incentives, and related export benefits.

• Coordinate with DGFT and internal finance team for filing and claims.

7. Internal Coordination & Reporting

• Work closely with Production, Quality Assurance, Regulatory Affairs, Commercial, and Finance departments to ensure seamless dispatch.
• Prepare and circulate regular MIS reports on shipments, freight, customs clearance, and export incentives.
• Ensure department SOPs are followed and updated periodically

Key Competency Required:

• Attention to detail and accuracy in documentation.
• Ability to coordinate across multiple teams and external agencies.
• Problem-solving mindset with ownership of responsibilities.
• Strong ethical values and compliance-oriented attitude.

Knowledge Required

• Experience Required- For Asst. Manager Role- 6-8 years, For Executive Role-2-3 Years of hands-on experience in Export Logistics, Customs Clearance, Advance Licensing, Export Incentives, and EXIM Documentation.
• Proficiency in MS Office (Excel, Word, PowerPoint), emails, and online portals