Associate - Accounts Receivables

Job Purpose

Handling of student fee invoices, receipt and accounting, corporate customers invoice generation and accounting, customer payment receipt accounting, student scholarships and accounting, reconciliation of fee receipts with bank statements and reconciliation

Job Outline

At ISB, Finance plays a key role in controlling and managing the financials of the institute. The department also handles all the legal matters as well as all aspects related to statutory compliances.

The jobholder as Associate – Finance reports to the Manager - Finance (Accounts Receivables) and performs a set of responsibilities which enables timely and accurate accounting of fee receipts, generating and accounting of student debit notes, generating invoices and accounting of customer money receipts and attending to student exit formalities.

The job holder needs to verify the fee receipts and reconcile the same with bank accounts, sale orders and reconcile the same with customer order and agreements, verify customer receipts and account the same accurately, verify the TDS certificate receipts and account the same accurately and attend day to day student queries. S/he needs to also verify the supporting documents for the following:

• Accuracy of the transactions
• Approvals as per school policy, fee schedule
• Terms as per the customer orders / agreements

The incumbent needs to determine the account heads, enter the transaction in SAP and put across the same the reporting manager for further approval.

The job holder needs to ensure that established processes related to accounting are followed for all transactions and are in adherence to the school’s requirements.

While executing the job the job needs to respond to the queries, clarify doubts related to fee receipts, debit notes, customer invoices, customer receipts etc. and provide details. S/he needs to also provide necessary information when sought for to the other departments. Further as and when required s/he needs to provide support and assistance to the team members.

Job Specification

Knowledge / Education

B.Com / M.Com/MBA

Specific Skills

Interpersonal Skill, Good communication skills, Basic accounting knowledge, Coordination Skills, Follow Up, Attention to Details, Time Management, SAP, MS Office

Desirable Experience

2 to 4 years

Job Interface/Relationships:

Internal

• Departments relating to Customes and students, Scholarships, Sponsors etc.

External

• Customers

Key Responsibilities and % Time Spent

Accounting of student fee receipts, debit notes and attending to student queries, student exit formalities, Corporate customers invoicing, debit notes, receipt entries etc - 55%

Accounting of invoices, receipts from customers, TDS receipts etc - 35%

To ensure accurate accounting of bills, adherence to processes & policies of the School, providing support to team members - 10%

Total Time Spent on All Responsibilities - 100%

KRA -

KPI -

• Maintain Error free book of accounts
• Accurate and timely updation of records
• Compliance with accounting standards

Measure -

• Meeting timeline
• Compliance with the procedures

Weightage -

KRA -

KPI -

• Two way timely communication with accuracy and correctness of data

Measure -

• Meeting timeline
• Number of queries on daily basis

Weightage -