Assistant Purchase Manager

1. Approving of new supplier.

2. Schemes and special displays.

3. Handling customer retailed complaints

4. Placing Purchase orders

5. Placing orders to the new launching products as per the customer demands

6. Stock verification in store and outlet.

7. Coordination with the Store Dept & All outlets

8. Damage clearance.

9. Monitoring the slow moving items.

10. To make assurance of product availability.

11. Arranging seasonal and special displays.

12. Supplier evaluation.

ASST. PM & Purchase Assistants:

1. Placing Purchase orders

2. Telephonic orders

3. Checking the bills

4. Checking the trends of the margins

5. Coordination with the Store Dept & All outlets

6. To make sure distributing of customer free items

SPOT PURCHASERS:

1. Purchase of grocery, Vegetables etc as per requirement

2. Analysis the price & quality of items in the market.

A. PURCHASE

1.Purchase Requisitions:

Requisitions come from various sections like Bakery, Frozen, Vegetables, Fruits, Grocery store and Stores. Based on requisitions materials are purchased through purchase orders or telephonic purchases. Telephonic purchases are done up to Rs.10, 000/-

2. Spot purchase:

Fruits and Grocery, by delegating spot purchasers who go to the local wholesale market, generally in the morning (fruits purchase done early morning). By constant exposure, they are well experienced to screen the quality as well as ascertain the competitiveness in price for that quality, and purchase. The quality of the item is recorded in the purchase requisitions maintained by spot purchasers.

3. Spot orders:

Whenever any specific requirement so warrants, our representative place orders on visit and inspection.

4. Mail / Direct orders:

In majority of cases approved vendor lists are maintained and updated (mainly authorized distributors or agents of the manufactures) and orders, governed by criteria like minimum stock and ordering levels, are released regularly. The common procedure for direct orders is for representatives of approved dealers to collect the order form purchase they verify and record the physical stock, get it signed by the floor manager or supervisors counter signed by stores recording any stock of the item pending transfer to the floor and bring it to the purchase section. After counter check with the on-line data in the system, purchase orders are released, subject to standard stock criteria. Orders are released only up to2 pm.

5. Sample Purchase and new branches:

Discussions held with company officials regarding their feedback in earlier launch order, introductory schemes, if any margin, details of media support for promotion, credit period etc. Generally, consignment sale basis is only agreed to, for new entrants. Quality criteria like manufactures stature & standing and record in other products are also taken into account.

When samples are offered, there are specifically monitored to assess customer acceptance as to quality and price.

6. Selective Purchase:

Items in cosmetic section like jewellery, bindi, etc. and toys which require special selection process, are ordered by P.M personally based on quality and demand trend observed, and order details recorded.

7. Resource Requirement:

Requirements of resources like furniture, office equipment etc are screened by P.M and action taken after Managing Partner’s approval.

8.Regular Monitoring:

Purchase section screens samples of grocery and bakery items before acceptance. Means adopted are mainly visual / superficial and samples, if any, with the offer.

9. Approved Vendor list:

Updated from time to time: Continuous default in delivery, quality or resort to unfair means result in removal vendor list.

B. VERIFICATION AND PASSING OF BILLS

1. Price list verified for any variations from previous days and also noting the trend.

2. All other purchase bills are passed, after verification as to rate, quantity, quality where applicable and terms and passed. Purchase order record is simultaneously endorsed as to supply affected.

3. Rejections: Goods found not conforming to order / sample at the time of supply are returned with. Goods Return Note and Accounts Section advised with a copy. Prior discussion is held to convince the representatives of the concerned supplier of the nature of complaint / defect and replacements.

C. PRICING OF MERCHANDISE

• Fruits and vegetables: Based on day to day price list brought by the representative suitable loaded for margin, natural weight loss by shrinkage etc and also taking retail market price into account.
• Goods with MRP marked: no pricing exercise.
• Grocery: After entry in computer, pricing done based on wastage tax and margin. Wastage rate is determined on annual data.

4. Other non-market products: Cost plus margin, governed by competitor’s price.

5. Bar-coding: Bar coding is followed to the maximum extent for obvious

advantages.

D. PACKING

1.Controls checking daily stock and packing reports:

Checking daily stock and purchase reports. Stock books which records physical and sent for checking here. Daily stock reports sent from grocery section and bakeries are checked and filed accordingly. Mistakes reported are corrected immediately. The daily expenses involved in bakery production are unloaded accordingly. The bakery damage books as well as the vegetable damage register are sent to the purchase section for verification. All the above reports & records are verified and any abnormal findings pursued for explanation & corrective action taken.

E. CUSTOMER RELATED

1. Telephone orders

Accepted and executed.

2. Bulk orders

Approved and passed to floor manager

3. Complaints

Attended to expeditiously, corrective action arranged through Floor Manager.

4. Seasonal sales promotion schemes

Planned and introduced during festive seasons, associating major suppliers in the

process.

5. Exhibition

Sale of customer interested products not in the regular product range of

supermarkets.

6*_. *_Customer opinion ascertained at random and viable ones implemented after

approval.

1. Floor staff ranking and prizes periodically as part of motivation.

F. GENERAL

1. Co-ordination with all other section.

2. Public Relations.

3. General administration of super market.

4. Periodical inspection

5. Remedial action co ordination

Job Type: Full-time

Pay: From ₹20,000.00 per month

Experience:

• total work: 1 year (Preferred)

Work Location: In person